[Ncep.list.grouptravel] AMS Group Travel Approved

Fri Jan 6 15:45:35 UTC 2017

All,

AMS Group travel was approved. All on the wait list are also approved!

Please see instructions below regarding preparing travel authorizations.

Genene

---------- Forwarded message ----------
From: Darone Jones - NOAA Federal <darone.jones at noaa.gov>
Date: Fri, Jan 6, 2017 at 10:35 AM
Subject: AMS Group Travel Approved
To: NWS Group Travel POCs <nws.group.travel.pocs at noaa.gov>, _NESDIS Travel <
nesdis.travel at noaa.gov>, conf_coord nwr <confcoord.wcr at noaa.gov>, Gregory
Raymond - NOAA Federal <gregory.raymond at noaa.gov>, Kelly Turner - NOAA
Federal <kelly.turner at noaa.gov>, Kristen Laursen - NOAA Federal <
kristen.r.laursen at noaa.gov>, Kristen Tronvig - NOAA Federal <
Kristen.Tronvig at noaa.gov>, Linda Austin - NOAA Federal <
Linda.Taylor at noaa.gov>, OAR Group Travel - NOAA Service Account <
oar.group.travel at noaa.gov>, Richard Cochrane <Richard.Cochrane at noaa.gov>
Cc: John Potts <john.potts at noaa.gov>, Robert Ransom - NOAA Federal <
robert.ransom at noaa.gov>

*---- PLEASE DO NOT REPLY ALL TO THIS EMAIL ----*

Greetings Group Travel POCs,

We just received word that DOC signed the NOAA Group travel package to the
AMS Annual meeting in Seattle.  Please spread the word to all appropriate
channels and include the below information. Of note, the drops/swaps are
now complete. We were able to accommodate all of that were on the wait list.

*---- PLEASE DISTRIBUTE THIS IMPORTANT INFORMATION FROM THE OFFICE OF THE
CHIEF FINANCIAL OFFICER ----*

A few reminders regarding your travel request:

   -

   The AMS Registration Fee must be included in your travel authorization
   and charged to your individual travel cards.  The Commerce Acquisition
   Manual (CAM) prohibits charging individual travel related costs to a
   government purchase card and the AMS fee includes meal costs - see below.
   You may register online at https://annual.ametsoc.org/2017/.
   -

   Adjust M&IE allowance for travel days:  As required by the Federal
   Travel Regulation, please ensure that the M&IE allowance for the first and
   last days of your travel are set at 75% of the allowable M&IE.
   -

   Adjust M&IE allowance for meals:  A dinner will be served during the AMS
   Awards Banquet that be held on Wednesday, January 25th.  Also, a
   continental breakfast will be served on Thursday morning in the exhibit
   hall.  Since the cost of these two meals is included in the registration
   fee, the daily M&IE allowance for each day should be reduced as follows:
   -

      For the awards banquet dinner, each traveler’s M&IE should be reduced
      by $34.00 for that day per instructions on the GSA M&IE website.
      -

      For the Thursday morning breakfast, M&IE should be reduced by $17.00.
      -

   In Travel Manager, travel preparers should identify the GSA travel code
   as "Non-Government Sponsored Conference."
   -

   If you are an NWS employee, please ensure that "PF2" is identified as
   the task code in the accounting string.
   -

   Travel cards (Individually Billed Accounts) are not exempt from
   Washington State tax so there is no form to provide the hotel.  You will
   need to include the state tax for lodging in your travel authorization.
    https://smartpay.gsa.gov/content/state-tax-information
   <https://smartpay.gsa.gov/content/state-tax-information>
   -

   Record actual costs:  Once your travel is complete, please note your
   ACTUAL travel expenses on the far right side of the Google sheet
   <https://docs.google.com/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit#gid=360683900>
   (columns highlighted in yellow).  Also, per NOAA policy, please be sure to
   retain a copy of the travel voucher including invoices from your travel
   card or purchase card per your office's document retention policy.  This
   information will be needed if NOAA or DOC elect to audit our actual costs.

--
Darone Jones
Deputy Chief of Staff
National Weather Service
Office: 301-427-6905 <(301)%20427-6905>
Cell: 301-960-5312 <(301)%20960-5312>
darone.jones at noaa.gov

-- 
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
-------------- next part --------------
An HTML attachment was scrubbed...
URL: https://www.lstsrv.ncep.noaa.gov/pipermail/ncep.list.grouptravel/attachments/20170106/7f267bec/attachment.html 