[Ncep.list.grouptravel] Fwd: [Action 5/21] - IAEM Portfolio Planning 2021

[Sharon Dee - NOAA Federal]

Please see below.

---------- Forwarded message ---------
From: Angela Proctor - NOAA Federal <angela.proctor at noaa.gov>
Date: Wed, May 12, 2021 at 8:51 AM
Subject: Re: [Action 5/21] - IAEM Portfolio Planning 2021

All,

The spreadsheet has been updated to reflect no Remote option and
Registration rates have not been posted yet for 2021 so this is an
estimated value.

Thanks,
_____
Angela Proctor
National Weather Service
CFO 1  | Budget Formulation and Execution
Direct Line:  301-427-9767


On Tue, May 11, 2021 at 4:24 PM Angela Proctor - NOAA Federal <
angela.proctor at noaa.gov> wrote:

> Afternoon All,
>
> I am sending out the attached spreadsheet to begin the planning process
> for the upcoming group travel call for the Annual International
> Association of Emergency Managers Meeting
> <https://www.iaem.org/usconf/hotel-and-travel> happening from October
> 15-22, 2021, in Grand Rapids, Michigan.
>
> With the IAEM abstracts submitted, NWS wants to avoid spending funds
> outside of the planned travel/fees you have in your FY21 spend plans and
> avoid confusion on overall attendance. The number of abstracts that were
> submitted should correspond to the number of attendees your portfolio is
> able to support.
>
> To begin planning, start with the number of participants that attended in
> 2020, as long as they’re accounted for in your 2021 budget. Please use this
> 2020 sheet
> <https://docs.google.com/spreadsheets/d/1cARVmDveVsHrtml_gpu-cs7jPpQw607C9FOxVGRbfVo/edit#gid=1061811237>
> for reference. If you would like to send more people this time, let us
> know how many additional slots are needed and we will do our best to
> accommodate in light of overall group travel constraints.
>
> The conference organizers are planning for a hybrid 2021 Annual Meeting
> with both virtual and in-person options. They note that the safety of an
> in-person event in October is still uncertain, so the planning will likely
> evolve between now and conference time. Please just enter your best guess
> based on the available information at this time, and we will work to refine
> estimates as more details are solidified.
>
> *ACTION: By May 21, please enter your expected number of attendees per
> portfolio to the IAEM Meeting into the this 2021 spreadsheet
> <https://docs.google.com/spreadsheets/d/1ycNO2OfnPdiek0l6r4QCUkYY3AG86JGjzFjIB9J2X24/edit#gid=1211178086>*
> *.* Please only edit the yellow squares. Basic cost estimates have been
> provided based on the 2020 rates, but they are subject to change as IAEM
> finalizes their planning.
>
> Your response to this request will inform the group travel call as we will
> be providing guidance on numbers per portfolio. This is to manage costs and
> expectations of staff traveling and attending the meeting. In the meantime
> - you should be coordinating with your own staff ahead of the abstract
> notifications being distributed.
>
>
> Thanks.
> _____
> Angela Proctor
> National Weather Service
> CFO 1  | Budget Formulation and Execution
> Direct Line:  301-427-9767
>


-- 

**************************************************************************
*Sharon Dee*
*National Centers for Environmental Prediction*
*5830 University Research Court, Room 4600*
*College Park, Maryland  20740*

*sharon.dee at noaa.gov <sharon.dee at noaa.gov>301-683-1315 (Office)*
*240-554-7321 (Cell)*
*301-683-1325 (Fax)*
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