[Ncep.list.grouptravel] group travel data call : National Weather Association Annual Meeting - DUE April 15, 2019

[Genene Fisher - NOAA Federal]

See below for the NWA Annual Meeting group travel data call. Input due
April 15.

---------- Forwarded message ---------
From: Angela Proctor - NOAA Federal <angela.proctor at noaa.gov>
Date: Tue, Mar 19, 2019 at 10:38 AM
Subject: DATA CALL: National Weather Association Annual Meeting - DUE April
15, 2019

To All:

If you are INTERESTED in attending the 2019 National Weather Association
44th Annual Meeting, on September 7-12, 2019, in Huntsville, Alabama,
please enter your information in this Google spreadsheet.
<https://docs.google.com/spreadsheets/d/1g6y4XZX2Wfux4mOnA2gKlII6Ynh1fqYORDQjbmARPGw/edit?usp=sharing>


This information is by COB, Monday, April 15.

For more information about the annual meeting, please visit
https://nwas.org/annual-meeting-events/annual-meeting/



NWS INSTRUCTIONS ONLY

   -

   Please do not exceed the allotted number of spaces for your office
   and/or region that is already listed on the Google spreadsheet.
   -

   List the funding source in Column F.
   -

   AFS portfolio slots will be centrally funded. There is a budgeted dollar
   amount ceiling for the number of AFS portfolio slots.  The group travel
   POCs will carefully monitor this and will work with the FMCs to stay within
   the centrally funded budget after the data call is closed.
   -

   Local funds CAN be used for a limited number of additional slots. They
   have been identified in the spreadsheet with funding source “local” for
   each region and NCEP. You do not have to use these slots, but if you do, it
   comes out of the LOCAL budget, not the centrally funded AFS budget.
   -

   Abstract fees should be charged on an office purchase card, not your
   travel card, where possible.
   -

   Add FAA funded travelers to the FAA tab.
   -

   Add local travelers to the Local tab.


The following are pointers regarding some of the information that must be
entered on the Google spreadsheet:


   -

   MEALS AND INCIDENTAL EXPENSES (M&IE): The Federal per-diem allowance for
   Huntsville, AL is $55/day.  M&IE must include deductions for the first and
   last day of travel (allow only 75% of M&IE for each day).



   -

   LODGING: The Federal per diem lodging rate is $107/day for Huntsville,
   AL. *Because all hotels in the conference area are over per diem, actual
   lodging and tax expenses must be reflected when filling in the sheet. **
   <https://nwas.org/annual-meeting-events/annual-meeting/hotel-information/>
Hotel
   Link
   <https://nwas.org/annual-meeting-events/annual-meeting/hotel-information/>*



   -

   REGISTRATION FEE: Can be charged to your individual travel cards



   -

   GROUND TRANSPORTATION: Include rental car and/or POV mileage. POV
   mileage rate is $0.545/mile for automobiles.



   -

   MISCELLANEOUS COSTS: Be sure to concisely list the basis for all
   miscellaneous fees.  Miscellaneous costs include for example, “taxi,
   parking, ATM, and baggage fees.



   -

   TRAVEL DATES:  If your travel dates are before or extend after the
   conference end, it is important to explain why in Column U of the Google
   spreadsheet.


If you have questions, please contact Angela Proctor (
angela.proctor at noaa.gov) or Katie Collins-Garrett (
katie.collins.garrett at noaa.gov).







-- 
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
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