[Ncep.list.grouptravel] Action Due Feb 14: Data Call for 2019 AMS Washington Forum, March 27-29 Washington, DC

[Genene Fisher - NOAA Federal]

All,

If you have travelers (even local ones) who plan to attend the AMS
Washington Forum, March 27-29, please enter their information in the google
sheet noted below by Feb 14.

Genene

---------- Forwarded message ---------
From: Carla Wallace - NOAA Federal <carla.wallace at noaa.gov>
Date: Tue, Jan 29, 2019 at 11:22 AM
Subject: Data Call: 2019 AMS Washington Forum, March 27-29, 2019,
Washington, DC

To All:

If you are planning to attend the 2019 AMS Washington Forum, March 27-29,
2019 in Washington, DC, please use this google sheet
<https://docs.google.com/spreadsheets/d/1io_8xczy8RTYUmeyCQMjgp0HnIi3cPRwH6qdN98nQcY/edit#gid=1502777467>
to
fill out your travel information.

*The deadline to fill out the google spreadsheet is Thursday, February 14,
2019.*

For more information about the forum, please visit 2019 AMS Washington Forum
.
<https://www.ametsoc.org/index.cfm/ams/meetings-events/ams-meetings/2019-ams-washington-forum/>


*The following are pointers regarding some of the information that must be
entered onto the google spreadsheet: *


   - MEALS AND INCIDENTAL EXPENSES (M&IE): The Federal per diem allowance
   is $76/day. M&IE must include $57 (75%) for the first and last day.


   - REGISTRATION: Conference registration fee include meals: Wednesday,
   March 27, dinner (deduct $34 from M&IE); Wednesday - Friday, March 27-29,
   breakfast (deduct $18 x 3 = $54 from M&IE) and Wednesday - Friday, March
   27-29, lunch (deduct $19 x 3 = $57 from M&IE).


   - PAYMENT METHOD: The employee’s GSA SmartPay 2 Travel Card must be used
   to pay the registration fee.


   - Employees may register for the conference only after the conference
   package is approved by NOAA. You will be notified by email when to register.


   - LODGING: The Federal per diem lodging rate is $251/day for Washington,
   DC and lodging state tax is exempt.  When selecting lodging, Federal
   employees are required to use the FedRooms
   <https://www.gsa.gov/travel/agency-services/fedrooms> website to
   identify hotels in the area that have agreed to discounted rates through
   GSA.  If no rooms are available via FedRooms, or no rooms are available at
   or below the allowable lodging rate, then an explanatory note must be
   included.  Hotel rooms can be booked now, provided the amount is fully
   refundable.


   - GROUND TRANSPORTATION: Include rental car and/or POV mileage. POV
   mileage rate is $0.58/mile for automobiles.


   - MISCELLANEOUS COSTS: Be sure to list the basis for all miscellaneous
   fees.  Miscellaneous costs include for example, “taxi, parking, ATM, and
   baggage fees.


   - TRAVEL DATES: If travel dates are before or extend after the
   conference end, it is important to explain why. Please provide a concise
   explanation in Column S on the google spreadsheet.


If you have questions, please contact me.


Thanks,
Carla



-- 
*Carla M. Wallace*
Business Operations Manager
National Weather Service
Office: (301) 427-9302
carla.wallace at noaa.gov
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