[Ncep.list.grouptravel] Fwd: AMS Group Travel Approved

Fri Jan 6 19:19:39 UTC 2017

Travel POCs:

Please note another update for the AMS meeting...5-REPORTABLE CONFERENCE"
is the correct designation in Travel Manager.

Genene

---------- Forwarded message ----------
From: Darone Jones - NOAA Federal <darone.jones at noaa.gov>
Date: Fri, Jan 6, 2017 at 2:05 PM
Subject: Re: AMS Group Travel Approved
To: Kristen Tronvig - NOAA Federal <Kristen.Tronvig at noaa.gov>, Kelly Turner
- NOAA Federal <kelly.turner at noaa.gov>, Richard Cochrane <
Richard.Cochrane at noaa.gov>, Linda Austin - NOAA Federal <
Linda.Taylor at noaa.gov>, OAR Group Travel - NOAA Service Account <
oar.group.travel at noaa.gov>, Kristen Laursen - NOAA Federal <
kristen.r.laursen at noaa.gov>, Gregory Raymond - NOAA Federal <
gregory.raymond at noaa.gov>, conf_coord nwr <confcoord.wcr at noaa.gov>, NWS
Group Travel POCs <nws.group.travel.pocs at noaa.gov>, _NESDIS Travel <
nesdis.travel at noaa.gov>
Cc: John Potts <john.potts at noaa.gov>, Robert Ransom - NOAA Federal <
robert.ransom at noaa.gov>

Another update...5-REPORTABLE CONFERENCE" is the correct designation in
Travel Manager.

--
Darone Jones
Deputy Chief of Staff
National Weather Service
Office: 301-427-6905 <(301)%20427-6905>
Cell: 301-960-5312 <(301)%20960-5312>
darone.jones at noaa.gov

On Fri, Jan 6, 2017 at 1:53 PM, Darone Jones - NOAA Federal <
darone.jones at noaa.gov> wrote:

> Update from AMS...they have extended the early bird rate through 11
> January.
>
> --
> Darone Jones
> Deputy Chief of Staff
> National Weather Service
> Office: 301-427-6905 <(301)%20427-6905>
> Cell: 301-960-5312 <(301)%20960-5312>
> darone.jones at noaa.gov
>
> On Jan 6, 2017 10:35 AM, "Darone Jones - NOAA Federal" <
> darone.jones at noaa.gov> wrote:
>
>> *---- PLEASE DO NOT REPLY ALL TO THIS EMAIL ----*
>>
>>
>> Greetings Group Travel POCs,
>>
>>
>> We just received word that DOC signed the NOAA Group travel package to
>> the AMS Annual meeting in Seattle.  Please spread the word to all
>> appropriate channels and include the below information. Of note, the
>> drops/swaps are now complete. We were able to accommodate all of that were
>> on the wait list.
>>
>>
>>
>> *---- PLEASE DISTRIBUTE THIS IMPORTANT INFORMATION FROM THE OFFICE OF THE
>> CHIEF FINANCIAL OFFICER ----*
>>
>>
>> A few reminders regarding your travel request:
>>
>>
>>    -
>>
>>    The AMS Registration Fee must be included in your travel
>>    authorization and charged to your individual travel cards.  The
>>    Commerce Acquisition Manual (CAM) prohibits charging individual travel
>>    related costs to a government purchase card and the AMS fee includes meal
>>    costs - see below.  You may register online at
>>    https://annual.ametsoc.org/2017/ <https://annual.ametsoc.org/2017/>.
>>    -
>>
>>    Adjust M&IE allowance for travel days:  As required by the Federal
>>    Travel Regulation, please ensure that the M&IE allowance for the first and
>>    last days of your travel are set at 75% of the allowable M&IE.
>>    -
>>
>>    Adjust M&IE allowance for meals:  A dinner will be served during the
>>    AMS Awards Banquet that be held on Wednesday, January 25th.  Also, a
>>    continental breakfast will be served on Thursday morning in the exhibit
>>    hall.  Since the cost of these two meals is included in the registration
>>    fee, the daily M&IE allowance for each day should be reduced as follows:
>>    -
>>
>>       For the awards banquet dinner, each traveler’s M&IE should be
>>       reduced by $34.00 for that day per instructions on the GSA M&IE website.
>>       -
>>
>>       For the Thursday morning breakfast, M&IE should be reduced by
>>       $17.00.
>>       -
>>
>>    In Travel Manager, travel preparers should identify the GSA travel
>>    code as "Non-Government Sponsored Conference."
>>    -
>>
>>    If you are an NWS employee, please ensure that "PF2" is identified as
>>    the task code in the accounting string.
>>    -
>>
>>    Travel cards (Individually Billed Accounts) are not exempt from
>>    Washington State tax so there is no form to provide the hotel.  You will
>>    need to include the state tax for lodging in your travel authorization.
>>     https://smartpay.gsa.gov/content/state-tax-information
>>    <https://smartpay.gsa.gov/content/state-tax-information>
>>    -
>>
>>    Record actual costs:  Once your travel is complete, please note your
>>    ACTUAL travel expenses on the far right side of the Google sheet
>>    <https://docs.google.com/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit#gid=360683900>
>>    (columns highlighted in yellow).  Also, per NOAA policy, please be sure to
>>    retain a copy of the travel voucher including invoices from your travel
>>    card or purchase card per your office's document retention policy.  This
>>    information will be needed if NOAA or DOC elect to audit our actual costs.
>>
>> --
>> Darone Jones
>> Deputy Chief of Staff
>> National Weather Service
>> Office: 301-427-6905 <(301)%20427-6905>
>> Cell: 301-960-5312 <(301)%20960-5312>
>> darone.jones at noaa.gov
>>
>>
>>

-- 
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
-------------- next part --------------
An HTML attachment was scrubbed...
URL: https://www.lstsrv.ncep.noaa.gov/pipermail/ncep.list.grouptravel/attachments/20170106/5506ad5f/attachment.html 