[Ncep.list.grouptravel] 2018 AMS Group Travel --APPROVED!
Genene Fisher - NOAA Federal
genene.fisher at noaa.gov
Fri Dec 22 13:18:07 UTC 2017
All,
AMS has extended the pre-registration pricing through *29 December 2017* for
government employees. When government attendees register through the
registration system using their .gov e-mail address, early registration
pricing will automatically apply through this date.
See below for additional details regarding the AMS travel.
---------- Forwarded message ----------
From: Darone Jones - NOAA Federal <darone.jones at noaa.gov>
Date: Fri, Dec 22, 2017 at 8:12 AM
Subject: Re: [ACTION] 2018 AMS Group Travel --APPROVED!
Another update: Texas is a tax exempt state. Therefore, no form will be
needed to provide to the hotel nor will you need to include state tax for
lodging in your travel authorization.
A few reminders regarding to travelers and travel preparers:
· Because the AMS Registration Fee includes the cost of food (see
below), it must be included in your travel authorization and *charged to
your individual travel cards*. Since the AMS Conference registration fee
includes the cost of meals (see below), the registration fee cannot be
purchased with a purchase card. For additional information, see section
4.5.3.1.1 of the DOC Travel Charge Card Program Handbook
<http://www.osec.doc.gov/ofm/OAP/TMD/Documents/DOC_TRAVEL_CARD_PROGRAM_Handbook-October_2016.pdf>.
· When booking your hotel room, be sure to check FedRooms
<https://www.gsa.gov/travel/plan-book/gsalodging174> first to identify
availability of hotel rooms that are within GSA rates.
· Adjust M&IE allowance for travel days: As required by the
Federal Travel Regulation, please ensure that the M&IE allowance for the
first and last days of your travel are set at 75% of the allowable M&IE.
· Adjust M&IE allowance for meals:
o A dinner will be served during the AMS Awards Banquet that be held on
Wednesday, January 10. If the traveler selects to attend this event when
registering, then the daily M&IE allowance should be reduced by $34.00 for
that day per instructions on the GSA M&IE website.
o A continental breakfast will be served on Thursday morning in the
exhibit hall. If the traveler attends this event, M&IE should be reduced
by $17.00.
· In Travel Manager, travel preparers should identify the GSA
travel code as "Non-Government Sponsored Conference."
· If you are an NWS employee, please ensure that "PF2" is
identified as the task code in the accounting string.
Additional information regarding NOAA, DOC and Federal travel policy can be
found at http://www.corporateservices.noaa.gov/finance/TR.html
If you have any questions, please contact me and carla.wallace at noaa.gov.
--
Darone Jones
Deputy Chief of Staff
National Weather Service
Office: 301-427-6905 <(301)%20427-6905>
Cell: 301-960-5312 <(301)%20960-5312>
darone.jones at noaa.gov
On Thu, Dec 21, 2017 at 4:55 PM, Darone Jones - NOAA Federal <
darone.jones at noaa.gov> wrote:
> One more update. AMS is extending early registration through 12/29.
>
> --
> Darone Jones
> Deputy Chief of Staff
> National Weather Service
> Office: 301-427-6905 <(301)%20427-6905>
> Cell: 301-960-5312 <(301)%20960-5312>
> darone.jones at noaa.gov
>
>
>
> On Thu, Dec 21, 2017 at 3:31 PM, Darone Jones - NOAA Federal <
> darone.jones at noaa.gov> wrote:
>
>> ------------ PLEASE DO NOT REPLY ALL TO THIS EMAIL ------------
>>
>>
>> Group Travel POCs,
>>
>> We just received word that DOC signed the NOAA Group travel package to
>> the AMS Annual meeting that runs from January 7-11, 2018 in Austin, Texas.
>>
>>
>> *Travelers on the "Travel List
>> <https://docs.google.com/spreadsheets/d/1VaYEolQabiMN4a3hVDnKc7XPIelqjP4-GzfA2NUoSmQ/edit#gid=647235182>"
>> are now authorized to register and attend the conference. *
>>
>>
>> Please spread the word to all appropriate channels. You may register
>> online at https://annual.ametsoc.org/2018/.
>>
>> A few reminders regarding to travelers and travel preparers:
>>
>>
>> -
>>
>> Because the AMS Registration Fee includes the cost of food (see
>> below), it must be included in your travel authorization and charged
>> to your individual travel cards. Since the AMS Conference
>> registration fee includes the cost of meals (see below), the registration
>> fee cannot be purchased with a purchase card. For additional information,
>> see section 4.5.3.1.1 of the DOC Travel Charge Card Program Handbook
>> <http://www.osec.doc.gov/ofm/OAP/TMD/Documents/DOC_TRAVEL_CARD_PROGRAM_Handbook-October_2016.pdf>.
>>
>> -
>>
>> When booking your hotel room, be sure to check FedRooms
>> <https://www.gsa.gov/travel/plan-book/gsalodging174> first to
>> identify availability of hotel rooms that are within GSA rates.
>> -
>>
>> Adjust M&IE allowance for travel days: As required by the Federal
>> Travel Regulation, please ensure that the M&IE allowance for the first and
>> last days of your travel are set at 75% of the allowable M&IE.
>> -
>>
>> Adjust M&IE allowance for meals:
>> -
>>
>> A dinner will be served during the AMS Awards Banquet that be held
>> on Wednesday, January 10. If the traveler selects to attend this event when
>> registering, then the daily M&IE allowance should be reduced by $34.00 for
>> that day per instructions on the GSA M&IE website.
>> -
>>
>> A continental breakfast will be served on Thursday morning in the
>> exhibit hall. If the traveler attends this event, M&IE should be reduced
>> by $17.00.
>> -
>>
>> In Travel Manager, travel preparers should identify the GSA travel
>> code as "Non-Government Sponsored Conference."
>> -
>>
>> If you are an NWS employee, please ensure that "PF2" is identified as
>> the task code in the accounting string.
>> -
>>
>> Travel cards (Individually Billed Accounts) are not exempt from
>> Washington State tax so there is no form to provide the hotel. You will
>> need to include the state tax for lodging in your travel authorization.
>> https://smartpay.gsa.gov/content/state-tax-information
>> <https://smartpay.gsa.gov/content/state-tax-information>
>>
>> Additional information regarding NOAA, DOC and Federal travel policy can
>> be found at http://www.corporateservices.noaa.gov/finance/TR.html
>>
>> If you have any questions, please contact me and carla.wallace at noaa.gov.
>>
>> --
>> Darone Jones
>> Deputy Chief of Staff
>> National Weather Service
>> Office: 301-427-6905 <(301)%20427-6905>
>> Cell: 301-960-5312 <(301)%20960-5312>
>> darone.jones at noaa.gov
>>
>>
>>
>
--
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
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