[Ncep.list.grouptravel] 2018 AMS Group Travel --APPROVED!

[Genene Fisher - NOAA Federal]

All,

Please read guidance below regarding approved AMS group travel. As my
earlier email noted, there are 11 travelers who should use a specific AFS
accounting code.

Genene

---------- Forwarded message ----------
From: Darone Jones - NOAA Federal <darone.jones at noaa.gov>
Date: Thu, Dec 21, 2017 at 3:31 PM
Subject: [ACTION] 2018 AMS Group Travel --APPROVED!

------------ PLEASE DO NOT REPLY ALL TO THIS EMAIL ------------


Group Travel POCs,

We just received word that DOC signed the NOAA Group travel package to the
AMS Annual meeting that runs from January 7-11, 2018 in Austin, Texas.


*Travelers on the "Travel List
<https://docs.google.com/spreadsheets/d/1VaYEolQabiMN4a3hVDnKc7XPIelqjP4-GzfA2NUoSmQ/edit#gid=647235182>"
are now authorized to register and attend the conference. *


Please spread the word to all appropriate channels. You may register online
at https://annual.ametsoc.org/2018/.

A few reminders regarding to travelers and travel preparers:


   -

   Because the AMS Registration Fee includes the cost of food (see below),
   it must be included in your travel authorization and charged to your
   individual travel cards.  Since the AMS Conference registration fee
   includes the cost of meals (see below), the registration fee cannot be
   purchased with a purchase card. For additional information, see section
   4.5.3.1.1 of the DOC Travel Charge Card Program Handbook
   <http://www.osec.doc.gov/ofm/OAP/TMD/Documents/DOC_TRAVEL_CARD_PROGRAM_Handbook-October_2016.pdf>.

   -

   When booking your hotel room, be sure to check FedRooms
   <https://www.gsa.gov/travel/plan-book/gsalodging174> first to identify
   availability of hotel rooms that are within GSA rates.
   -

   Adjust M&IE allowance for travel days:  As required by the Federal
   Travel Regulation, please ensure that the M&IE allowance for the first and
   last days of your travel are set at 75% of the allowable M&IE.
   -

   Adjust M&IE allowance for meals:
   -

      A dinner will be served during the AMS Awards Banquet that be held on
      Wednesday, January 10. If the traveler selects to attend this event when
      registering, then the daily M&IE allowance should be reduced by
$34.00 for
      that day per instructions on the GSA M&IE website.
      -

      A continental breakfast will be served on Thursday morning in the
      exhibit hall.  If the traveler attends this event, M&IE should be reduced
      by $17.00.
      -

   In Travel Manager, travel preparers should identify the GSA travel code
   as "Non-Government Sponsored Conference."
   -

   If you are an NWS employee, please ensure that "PF2" is identified as
   the task code in the accounting string.
   -

   Travel cards (Individually Billed Accounts) are not exempt from
   Washington State tax so there is no form to provide the hotel.  You will
   need to include the state tax for lodging in your travel authorization.
    https://smartpay.gsa.gov/content/state-tax-information
   <https://smartpay.gsa.gov/content/state-tax-information>

Additional information regarding NOAA, DOC and Federal travel policy can be
found at http://www.corporateservices.noaa.gov/finance/TR.html

If you have any questions, please contact me and carla.wallace at noaa.gov.

--
Darone Jones
Deputy Chief of Staff
National Weather Service
Office: 301-427-6905 <(301)%20427-6905>
Cell: 301-960-5312 <(301)%20960-5312>
darone.jones at noaa.gov





-- 
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
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