[Ncep.list.grouptravel] REMINDER: ACTION: Group Travel for 2017 AMS WASHINGTON FORUM - May 2-4, 2017 - Due by COB Tomorrow, Friday, April 14

Thu Apr 13 13:19:30 UTC 2017

Reminder that all attendees (even local) of the AMS Washington Forum, must
fill out the spreadsheet below by tomorrow, April 14.

Genene

---------- Forwarded message ----------
From: Carla Wallace - NOAA Federal <carla.wallace at noaa.gov>
Date: Thu, Apr 13, 2017 at 9:12 AM
Subject: REMINDER: ACTION: Group Travel for 2017 AMS WASHINGTON FORUM - May
2-4, 2017 - Due by COB Tomorrow, Friday, April 14

To All:

This is a reminder, if you are planning to attend the 2017 AMS Washington
Forum, May 2-4, 2017 in Washington, D.C., please use this google
spreadsheet
<https://docs.google.com/spreadsheets/d/1PrUbHGyVfSlLWq6aV_uxtUKvquH3USNJhzsSfEKlYxA/edit#gid=0>to
fill out your travel information.

*Your response is needed by COB Tomorrow, Friday, April 14.*

For more information about the forum, please visit 2017 AMS Washington Forum
<https://www.ametsoc.org/ams/index.cfm/meetings-events/ams-meetings/2017-ams-washington-forum/>
.

*The following are pointers regarding some of the information that must be
entered onto the google spreadsheet:*

   - MEALS AND INCIDENTAL EXPENSES (M&IE): The Federal per-diem allowance
   is $69/day.  M&IE must include deductions for the first and last day of
   travel (allow only 75% of M&IE for each day).

   - PAYMENT METHOD: Conference registration fee include meals: Tuesday,
   May 2, dinner (deduct $31 from M&IE); Tuesday - Thursday, May 2-4,
   breakfast (deduct $16 x 3 = $48 from M&IE) and Tuesday - Thursday, May 2-4,
   lunch (deduct $17 x 3 = $51 from M&IE). The employee’s Federal travel card
   must be used to pay the registration fee.  (The purchase card should NOT be
   used).  Employees may register for the conference only after the conference
   package is approved by DOC.

   - LODGING: The Federal per diem lodging rate is $242/day for Washington,
   D.C. and lodging state tax is exempt.  When selecting lodging, Federal
   employees are required to use the FedRooms website to identify hotels in
   the area that have agreed to discounted rates through GSA.  If no rooms are
   available via FedRooms, or no rooms are available at or below the allowable
   lodging rate, then an explanatory note must be included as described
   below.  Hotel rooms can be booked now, provided the amount is fully
   refundable.

   - GROUND TRANSPORTATION: Include rental car and/or POV mileage.  POV
   mileage rate is $0.54/mile for automobiles.

   - MISCELLANEOUS COSTS: Be sure to concisely list the basis for all
   miscellaneous fees.  Miscellaneous costs include for example, “taxi,
   parking, ATM, and baggage fees

   - TRAVEL DATES:  If your travel dates are before or extend after the
   conference end, it is important to explain why. Please provide a concise
   explanation in the last column of the google document.  (i.e., attend
   meeting at local NOAA office, etc.).

If you have questions, feel free to contact me.

Thanks,
Carla

-- 
*Carla M. Wallace*
Business Operations Manager
National Weather Service
Office: (301) 427-9302
carla.wallace at noaa.gov

-- 
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
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