[Ncep.list.grouptravel] Fwd: APPROVED - AMS 97th Annual Meeting - Seattle Washington

Genene Fisher - NOAA Federal genene.fisher at noaa.gov
Mon Dec 5 17:20:06 UTC 2016

Please ignore message just sent on AMS meeting.....it still needs to get
approved by DOC....

---------- Forwarded message ----------
From: Robert Ransom - NOAA Federal <robert.ransom at noaa.gov>
Date: Mon, Dec 5, 2016 at 12:07 PM
Subject: Re: APPROVED - AMS 97th Annual Meeting - Seattle Washington
To: Robert Ransom <robert.ransom at noaa.gov>
Cc: Darone Jones - NOAA Federal <darone.jones at noaa.gov>, John Potts <
John.Potts at noaa.gov>, George Jungbluth - NOAA Federal <
george.jungbluth at noaa.gov>, OAR Group Travel - NOAA Service Account <
oar.group.travel at noaa.gov>, _OAR Travel Data Calls <
oar.travel.datacalls at noaa.gov>, NWS Group Travel Conference - NOAA Service
Account <nws.group.travel.conference at noaa.gov>, _NWS Group Travel POCs <
NWS.Group.Travel.POCs at noaa.gov>, _NESDIS Travel <nesdis.travel at noaa.gov>,
NMFS Group Travel - NOAA Service Account <nmfs.group.travel at noaa.gov>, NOS
ConferenceTravel - NOAA Service Account <nos.conferencetravel at noaa.gov>,
John Longenecker <john.k.longenecker at noaa.gov>


Please IGNORE my notice regarding this conference being approved.  It is
NOT YET APPROVED since we still require the Department of Commerce's
clearance.  Please DO NOT book your travel until formal notice of approval
is received.

I apologize for the confusion.


On Mon, Dec 5, 2016 at 11:56 AM, Robert Ransom - NOAA Federal <
robert.ransom at noaa.gov> wrote:

> Everyone,
> I'm pleased to inform you that *we are approved to attend the 97th annual
> AMS Conference in Seattle Washington from January 22-26, 2017*. You're
> receiving this email since you are included on the list of travelers.  Look
> for your name on the list of attendees and estimated travel costs
> <https://docs.google.com/a/noaa.gov/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit?usp=sharing> which
> is posted to google documents.*
> The next step is to register for the conference and plan your travel.  A
> few reminders regarding your travel request:
>    - Adjust M&IE allowance for travel days:  As required by the Federal
>    Travel Regulation, please ensure that the M&IE allowance for the first and
>    last days of your travel are set at 75% of the allowable M&IE.
>    - Adjust M&IE allowance for meals:  A dinner will be served during the
>    AMS Awards Banquet that be held on Wednesday, January 25th.  Also, a
>    continental breakfast will be served on Thursday morning in the exhibit
>    hall.  Since the cost of these two meals is included in the registration
>    fee, the daily M&IE allowance for each day should be reduced as follows:
>       - For the awards banquet dinner, each traveler’s M&IE should be
>       reduced by $34.00 for that day per instructions on the GSA M&IE website.
>       - For the Thursday morning breakfast, M&IE should be reduced by
>       $17.00.
>    - In Travel Manager, travel preparers should identify the GSA travel
>    code as "Non-Government Sponsored Conference."
>    - If you are an NWS employee, please ensure that "PF2" is identified
>    as the task code in the accounting string.
>    - Record actual costs:  Once your travel is complete, please note your
>    ACTUAL travel expenses on the far right side of the google document
>    <https://docs.google.com/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit?userstoinvite=john.eise@noaa.gov&ts=58402aca&actionButton=1#gid=360683900>
>    (columns highlighted in yellow).  Also, per NOAA policy, please be sure to
>    retain a copy of the travel voucher including invoices from your travel
>    card or purchase card per your office's document retention policy.  This
>    information will be needed if NOAA or DOC elect to audit our actual costs.
> If you have any questions, please feel free to call or write.
> Safe travels,
> -Bob
> *Please note that we had a few substitutions (rows highlighted in
> yellow).  In these cases, the estimated travel costs were based on the
> previous traveler, so new travel costs will need to be developed based on
> the substitute traveler's location and travel dates.  I believe I've
> accounted for everyone on the waiting list.  *If you are no longer
> planning on attending, please let me know so I can accommodate anyone else
> on my waiting list.*
> --
> Bob Ransom
> Deputy Chief Financial Officer
> National Weather Service <http://www.weather.gov/>
> (301) 427-6914

Bob Ransom
Deputy Chief Financial Officer
National Weather Service <http://www.weather.gov/>
(301) 427-6914

Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
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