[Ncep.list.grouptravel] APPROVED - AMS 97th Annual Meeting - Seattle Washington

[Genene Fisher - NOAA Federal]

The AMS meeting was just approved! Please make sure your travelers see the
details listed below regarding Travel Authorizations. If someone in your
center does not plan to attend, please let me know. OD will do all we can
to see if we can get those on the NCEP waitlist on the official group
travel list.

Genene

---------- Forwarded message ----------
From: Robert Ransom - NOAA Federal <robert.ransom at noaa.gov>
Date: Mon, Dec 5, 2016 at 11:56 AM
Subject: APPROVED - AMS 97th Annual Meeting - Seattle Washington
To: Robert Ransom <robert.ransom at noaa.gov>
Cc: Darone Jones - NOAA Federal <darone.jones at noaa.gov>, John Potts <
John.Potts at noaa.gov>, George Jungbluth - NOAA Federal <
george.jungbluth at noaa.gov>, OAR Group Travel - NOAA Service Account <
oar.group.travel at noaa.gov>, _OAR Travel Data Calls <
oar.travel.datacalls at noaa.gov>, NWS Group Travel Conference - NOAA Service
Account <nws.group.travel.conference at noaa.gov>, _NWS Group Travel POCs <
NWS.Group.Travel.POCs at noaa.gov>, _NESDIS Travel <nesdis.travel at noaa.gov>,
NMFS Group Travel - NOAA Service Account <nmfs.group.travel at noaa.gov>, NOS
ConferenceTravel - NOAA Service Account <nos.conferencetravel at noaa.gov>


Everyone,

I'm pleased to inform you that *we are approved to attend the 97th annual
AMS Conference in Seattle Washington from January 22-26, 2017*. You're
receiving this email since you are included on the list of travelers.  Look
for your name on the list of attendees and estimated travel costs
<https://docs.google.com/a/noaa.gov/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit?usp=sharing>
which
is posted to google documents.*

The next step is to register for the conference and plan your travel.  A
few reminders regarding your travel request:

   - Adjust M&IE allowance for travel days:  As required by the Federal
   Travel Regulation, please ensure that the M&IE allowance for the first and
   last days of your travel are set at 75% of the allowable M&IE.
   - Adjust M&IE allowance for meals:  A dinner will be served during the
   AMS Awards Banquet that be held on Wednesday, January 25th.  Also, a
   continental breakfast will be served on Thursday morning in the exhibit
   hall.  Since the cost of these two meals is included in the registration
   fee, the daily M&IE allowance for each day should be reduced as follows:
      - For the awards banquet dinner, each traveler’s M&IE should be
      reduced by $34.00 for that day per instructions on the GSA M&IE website.
      - For the Thursday morning breakfast, M&IE should be reduced by
      $17.00.
   - In Travel Manager, travel preparers should identify the GSA travel
   code as "Non-Government Sponsored Conference."
   - If you are an NWS employee, please ensure that "PF2" is identified as
   the task code in the accounting string.
   - Record actual costs:  Once your travel is complete, please note your
   ACTUAL travel expenses on the far right side of the google document
   <https://docs.google.com/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit?userstoinvite=john.eise@noaa.gov&ts=58402aca&actionButton=1#gid=360683900>
   (columns highlighted in yellow).  Also, per NOAA policy, please be sure to
   retain a copy of the travel voucher including invoices from your travel
   card or purchase card per your office's document retention policy.  This
   information will be needed if NOAA or DOC elect to audit our actual costs.

If you have any questions, please feel free to call or write.

Safe travels,
-Bob

*Please note that we had a few substitutions (rows highlighted in yellow).
In these cases, the estimated travel costs were based on the previous
traveler, so new travel costs will need to be developed based on the
substitute traveler's location and travel dates.  I believe I've accounted
for everyone on the waiting list.  *If you are no longer planning on
attending, please let me know so I can accommodate anyone else on my
waiting list.*


-- 
Bob Ransom
Deputy Chief Financial Officer
National Weather Service <http://www.weather.gov/>
(301) 427-6914



-- 
Genene Fisher, PhD
Executive Officer
National Centers for Environmental Prediction (NCEP)
NOAA/NWS
301-683-1323 office
301-452-7366 cell
genene.fisher at noaa.gov
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