[Ncep.nhc.nco_contacts] [READ]: Questions we Need Answers To or Updates

Mark DeMaria - NOAA Federal mark.demaria at noaa.gov
Tue Oct 3 00:48:49 UTC 2017


Pablo and Doug:

Just for reference, the 15 Windows workstation info was submitted well
before the 12 Linux workstation info, so it is not just the timing. The
high-end workstation was sent in very close to the deadline.

I think the lesson learned here is we need to come with a better way to
track these and submit them as early as possible for FY18.

Mark

On Mon, Oct 2, 2017 at 5:19 PM, Pablo Santos <pablo.santos at noaa.gov> wrote:

> Perfectly understandable. I have ran an office for many years too and the
> way they have us running our budgets is a travesty.
>
> But let me suggest to you that certain purchases we can then just handle
> from down here. Not all purchases you must do. To be honest you don't have
> the resources with the vacancy rate you guys have.
>
> So the only option available here is to accept that reality and rather
> than trying to do it all, well there are certain purchases, specially the
> smaller ones, we can handle locally better being able to prevent this kind
> of stuff from happening.
>
> As it is yes we lost a lot on money on not being able to complete those
> purchases.
>
> Pablo
>
> On 10/2/17 4:57 PM, doug fenderson - NOAA Federal wrote:
>
> Pablo,
>
> Today.  You blew no money as these were late action items.  AGO does the
> best they can with everyone dumping last minute requests in quarter 4 and
> expecting hundreds of packages to be completed in less than 2 months.  We
> as NCO did 92 C-request purchases throughout the year and also many credit
> card purchases.  We are able to accomplish this feat by planning our
> spending throughout the year.  The end of year dump comes from everyone
> dumping left over money.
>
> You ask could it have been prevented?  Yes, as stated above if proper
> planning throughout the year we can track the expenditures easily.  By
> doing 15+ transactions at the last minute (not saying NHC but all areas)
> causes everyone to have to juggle and move very fast.  As we know moving
> fast can cause errors like we experienced here.
>
> To help you understand that we are with you in the fight we had a $300K+
> procurement submitted in April that was cancelled by a glitch in the
> system.  It was resubmitted in June only to 2 weeks ago almost get denied
> as it was sent to a group that could not make the purchase.  This would
> have cost several operational systems to fail as they would not have had
> maintenance on the hardware nor licensing to have the virtual machines
> running.
>
> On Mon, Oct 2, 2017 at 3:53 PM, Pablo Santos <pablo.santos at noaa.gov>
> wrote:
>
>> All:
>>
>> I like to know how long ago did we know about this? We basically blew
>> away a lot of money for equipment we had plans for and this overall is a
>> form of mismanagement. Given there is no carry over this is all money that
>> is now lost.
>>
>> Could did have been prevented? These were submitted months ago. I am
>> sorry to ask but it begs the question.
>>
>> Pablo
>>
>> On 10/2/17 3:50 PM, Mark DeMaria - NOAA Federal wrote:
>>
>> Doug:
>>
>> Okay, good. So it is just the high end Linux workstation and Windows
>> workstation refresh that were missed.
>>
>> Mark
>>
>> On Mon, Oct 2, 2017 at 3:23 PM, doug fenderson - NOAA Federal <
>> doug.fenderson at noaa.gov> wrote:
>>
>>> To follow up on item number 5.  We did get that awarded.
>>>
>>> On Mon, Oct 2, 2017 at 3:01 PM, doug fenderson - NOAA Federal <
>>> doug.fenderson at noaa.gov> wrote:
>>>
>>>> Below are the comments on the 6 purchases.
>>>>
>>>> 1. 12 Linux workstations for annual refresh (AFS funding)
>>>>
>>>> Purchased and onsite
>>>>
>>>> 2. 15 Windows workstations for annual refresh (AFS funding)
>>>>
>>>> Was part of purchase number 1 but will most likely not be done.  We are
>>>> working with AGO to see what the mistake was as we called out 27
>>>> workstations.
>>>>
>>>> 3. Supplemental drives (CP funding)
>>>>
>>>> On site.
>>>>
>>>> 4. 1 high end Linux workstation for development (STI funding)
>>>>
>>>> NOAALink rejected the procurement as we did not use the BPA.  We would
>>>> need to submit now if money is available.
>>>>
>>>> 5. Supplemental SSD drives to hold research databases ($14K STI funding)
>>>>
>>>> We are tracking this down to determine if the award was done.  Hoping
>>>> to have more details tomorrow.
>>>>
>>>> 6. Blade servers (CP funding)
>>>>
>>>> On site.
>>>>
>>>>
>>>> On Mon, Oct 2, 2017 at 2:34 PM, Mark DeMaria - NOAA Federal <
>>>> mark.demaria at noaa.gov> wrote:
>>>>
>>>>> Doug:
>>>>>
>>>>> Just to clarify, we were expecting 6 purchases that NCO took the lead
>>>>> on as follows.
>>>>>
>>>>> 1. 12 Linux workstations for annual refresh (AFS funding)
>>>>> 2. 15 Windows workstations for annual refresh (AFS funding)
>>>>> 3. Supplemental drives (CP funding)
>>>>> 4. 1 high end Linux workstation for development (STI funding)
>>>>> 5. Supplemental SSD drives to hold research databases ($14K STI
>>>>> funding)
>>>>> 6. Blade servers (CP funding)
>>>>>
>>>>> Of those 6 items, it sounds like we have (1), (3) and (6), but (2),
>>>>> (4) and maybe (5) never got processed. Does that sound correct to you?
>>>>>
>>>>> Thanks,
>>>>>
>>>>> Mark
>>>>>
>>>>>
>>>>> On Mon, Oct 2, 2017 at 2:16 PM, Pablo Santos <pablo.santos at noaa.gov>
>>>>> wrote:
>>>>>
>>>>>> Oh WOW that sets up back. Was there a reason why that was rejected?
>>>>>>
>>>>>> I run this by Mark.
>>>>>>
>>>>>> Pablo
>>>>>>
>>>>>> On 10/2/17 12:58 PM, doug fenderson - NOAA Federal wrote:
>>>>>>
>>>>>> Pablo,
>>>>>>
>>>>>> It would appear the NOAA Link rejected the Linux workstation buy.  If
>>>>>> you wish we can do it again this year.  We found the 12 workstation
>>>>>> purchase, but no 15.  The shelves with disk arrived already.  However,
>>>>>> there was an additional SSD drives ($14K) were not part of that purchase.
>>>>>> We are tracking down what happened there.
>>>>>>
>>>>>> On Mon, Oct 2, 2017 at 12:30 PM, Pablo Santos <pablo.santos at noaa.gov>
>>>>>> wrote:
>>>>>>
>>>>>>> Thanks Frances, looking forward to it.
>>>>>>>
>>>>>>> Pablo
>>>>>>>
>>>>>>> On 9/29/17 8:43 AM, Frances Yang - NOAA Federal wrote:
>>>>>>>
>>>>>>> Hi Pablo,
>>>>>>>
>>>>>>> I'm so sorry.  I spoke to few people and also our budget team and we
>>>>>>> did some digging.  The person who has the most knowledge Doris is not in
>>>>>>> the office this week.  ASA she's back to the office next week I'll try to
>>>>>>> get the information from her.  I should have the information by Tuesday
>>>>>>> next week.
>>>>>>>
>>>>>>> Thanks,
>>>>>>> Frances
>>>>>>>
>>>>>>> On Fri, Sep 29, 2017 at 8:16 AM, Pablo Santos - NOAA Federal <
>>>>>>> pablo.santos at noaa.gov> wrote:
>>>>>>>
>>>>>>>> Doug:
>>>>>>>>
>>>>>>>> No one has gotten back to me on this.
>>>>>>>>
>>>>>>>> Pablo
>>>>>>>>
>>>>>>>> On Wed, Sep 27, 2017 at 9:56 AM, doug fenderson - NOAA Federal <
>>>>>>>> doug.fenderson at noaa.gov> wrote:
>>>>>>>>
>>>>>>>>> Pablo,
>>>>>>>>>
>>>>>>>>> As mentioned on Monday Frances will investigate this and get back
>>>>>>>>> to you. Frances is added to the email. She will also be looking into the
>>>>>>>>> higher end workstation.
>>>>>>>>>
>>>>>>>>> One of the NetApp purchases had arrived the other day and the
>>>>>>>>> additional drive should be arriving soon.
>>>>>>>>>
>>>>>>>>> I reported to Mark yesterday about the chassis and the need for
>>>>>>>>> Steve Deputy’s group to configure the networking portion before shipping
>>>>>>>>> the chassis. I do mot currently have an estimated delivery date uet.
>>>>>>>>>
>>>>>>>>> Sent from my iPhone. Please excuse any brevity and poor grammar.
>>>>>>>>>
>>>>>>>>> Doug Fenderson
>>>>>>>>> Infrastructure and Web Services Branch Chief
>>>>>>>>> DOC/NOAA/NWS/NCEP Central OPS
>>>>>>>>> Office: (301) 683-3901 <%28301%29%20683-3901>
>>>>>>>>> Cell: (301) 310-6291 <%28301%29%20310-6291>
>>>>>>>>> Email: doug.fenderson at noaa.gov
>>>>>>>>> ------------------------------
>>>>>>>>> *From:* Pablo Santos <pablo.santos at noaa.gov>
>>>>>>>>> *Sent:* Wednesday, September 27, 2017 9:49:57 AM
>>>>>>>>> *To:* doug fenderson - NOAA Federal; Kyle Nevins - NOAA Federal;
>>>>>>>>> Mark DeMaria - NOAA Federal; _ncep.nhc.nco-contacts
>>>>>>>>> *Subject:* [READ]: Questions we Need Answers To or Updates
>>>>>>>>>
>>>>>>>>> Doug:
>>>>>>>>>
>>>>>>>>> Since you are not all in the daily call as we request updates
>>>>>>>>> daily it
>>>>>>>>> becomes a let me check kind of standard answer. I understand the
>>>>>>>>> reason.
>>>>>>>>> So given that, I am following up the questions we have had this
>>>>>>>>> week by
>>>>>>>>> email to help you track what we are seeking an answer or update
>>>>>>>>> for:
>>>>>>>>>
>>>>>>>>> 1) Status of the 15 windows replacement desktops
>>>>>>>>>
>>>>>>>>> 2) Status of the high development workstation ordered
>>>>>>>>>
>>>>>>>>> 3) Status of the storage drives for the new NetApp.
>>>>>>>>>
>>>>>>>>> 4) Estimate as to when we could be receiving the chassis for the
>>>>>>>>> new
>>>>>>>>> blaze servers.
>>>>>>>>>
>>>>>>>>> Thanks,
>>>>>>>>>
>>>>>>>>> Pablo
>>>>>>>>>
>>>>>>>>> --
>>>>>>>>>
>>>>>>>>> Dr. Pablo Santos
>>>>>>>>> Acting Chief
>>>>>>>>> Technology and Science Branch
>>>>>>>>> National Hurricane Center, Miami, FL
>>>>>>>>> 305-229-4500 <%28305%29%20229-4500>
>>>>>>>>> (c) 954-559-4965 <%28954%29%20559-4965>
>>>>>>>>> http://www.hurricanes.gov
>>>>>>>>> Facebook: https://www.facebook.com/NWSNHC/
>>>>>>>>> Twitter: @NWSNHC @NHC_Atlantic @NHC_Pacific  @NHC_TAFB  @NHC_Surge
>>>>>>>>>
>>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Dr. Pablo Santos
>>>>>>>> Acting Chief
>>>>>>>> Technology and Science Branch
>>>>>>>> National Hurricane Center, Miami, FL
>>>>>>>> 305-229-4500 <%28305%29%20229-4500>
>>>>>>>> (c) 954-559-4965 <%28954%29%20559-4965>
>>>>>>>> http://www.hurricanes.gov
>>>>>>>> Facebook: *https://www.facebook.com/NWSNHC/
>>>>>>>> <https://www.facebook.com/NWSNHC/>*
>>>>>>>> Twitter: @NWSNHC @NHC_Atlantic @NHC_Pacific  @NHC_TAFB  @NHC_Surge
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>>
>>>>>>> Dr. Pablo Santos
>>>>>>> Acting Chief
>>>>>>> Technology and Science Branch
>>>>>>> National Hurricane Center, Miami, FL305-229-4500 <%28305%29%20229-4500>
>>>>>>> (c) 954-559-4965 <%28954%29%20559-4965>http://www.hurricanes.gov
>>>>>>> Facebook: https://www.facebook.com/NWSNHC/
>>>>>>> Twitter: @NWSNHC @NHC_Atlantic @NHC_Pacific  @NHC_TAFB  @NHC_Surge
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Respectfully,
>>>>>>
>>>>>>
>>>>>>
>>>>>> Doug Fenderson
>>>>>>
>>>>>> Infrastructure and Web Services Branch Chief
>>>>>>
>>>>>> DOC/NOAA/NWS/NCEP Central OPS
>>>>>>
>>>>>> Office:  (301) 683-3901 <%28301%29%20683-3901>
>>>>>>
>>>>>> Cell:  (301) 310-6291 <%28301%29%20310-6291>
>>>>>>
>>>>>> Email:  doug.fenderson at noaa.gov
>>>>>>
>>>>>>
>>>>>> --
>>>>>>
>>>>>> Dr. Pablo Santos
>>>>>> Acting Chief
>>>>>> Technology and Science Branch
>>>>>> National Hurricane Center, Miami, FL305-229-4500 <%28305%29%20229-4500>
>>>>>> (c) 954-559-4965 <%28954%29%20559-4965>http://www.hurricanes.gov
>>>>>> Facebook: https://www.facebook.com/NWSNHC/
>>>>>> Twitter: @NWSNHC @NHC_Atlantic @NHC_Pacific  @NHC_TAFB  @NHC_Surge
>>>>>>
>>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Respectfully,
>>>>
>>>>
>>>>
>>>> Doug Fenderson
>>>>
>>>> Infrastructure and Web Services Branch Chief
>>>>
>>>> DOC/NOAA/NWS/NCEP Central OPS
>>>>
>>>> Office:  (301) 683-3901 <%28301%29%20683-3901>
>>>>
>>>> Cell:  (301) 310-6291 <%28301%29%20310-6291>
>>>>
>>>> Email:  doug.fenderson at noaa.gov
>>>>
>>>
>>>
>>>
>>> --
>>>
>>> Respectfully,
>>>
>>>
>>>
>>> Doug Fenderson
>>>
>>> Infrastructure and Web Services Branch Chief
>>>
>>> DOC/NOAA/NWS/NCEP Central OPS
>>>
>>> Office:  (301) 683-3901 <%28301%29%20683-3901>
>>>
>>> Cell:  (301) 310-6291 <%28301%29%20310-6291>
>>>
>>> Email:  doug.fenderson at noaa.gov
>>>
>>
>>
>> --
>>
>> Dr. Pablo Santos
>> Acting Chief
>> Technology and Science Branch
>> National Hurricane Center, Miami, FL305-229-4500 <%28305%29%20229-4500>
>> (c) 954-559-4965 <%28954%29%20559-4965>http://www.hurricanes.gov
>> Facebook: https://www.facebook.com/NWSNHC/
>> Twitter: @NWSNHC @NHC_Atlantic @NHC_Pacific  @NHC_TAFB  @NHC_Surge
>>
>>
>
>
> --
>
> Respectfully,
>
>
>
> Doug Fenderson
>
> Infrastructure and Web Services Branch Chief
>
> DOC/NOAA/NWS/NCEP Central OPS
>
> Office:  (301) 683-3901
>
> Cell:  (301) 310-6291
>
> Email:  doug.fenderson at noaa.gov
>
>
> --
>
> Dr. Pablo Santos
> Acting Chief
> Technology and Science Branch
> National Hurricane Center, Miami, FL305-229-4500 <(305)%20229-4500>
> (c) 954-559-4965 <(954)%20559-4965>http://www.hurricanes.gov
> Facebook: https://www.facebook.com/NWSNHC/
> Twitter: @NWSNHC @NHC_Atlantic @NHC_Pacific  @NHC_TAFB  @NHC_Surge
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: https://www.lstsrv.ncep.noaa.gov/pipermail/ncep.nhc.nco_contacts/attachments/20171002/b5e79066/attachment-0001.html 


More information about the Ncep.nhc.nco_contacts mailing list