<div dir="ltr">All,<div><br></div><div>As a follow up to HQ guidance on travel, here is the process for NCEP short-term travel until further guidance is provided:</div><div><br></div><div>1) prepare a TA for travel in E2 as an arranger</div><div><br></div><div>2) provide a screen shot from E2 of the accounting screen that shows value and accounting code and email that to Adena Fritz</div><div><br></div><div>3) Adena will provide to NWS CFO<br><br>Please note that travel should be considered important or "reasonable" as noted in HQ guidance below. Also, no payments for vouchers will be made until CBS is functional.</div><div><br></div><div>Genene<br><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">---------- Forwarded message ---------<br>From: <strong class="gmail_sendername" dir="auto">NWS Communications Office - NOAA Service Account</strong> <span dir="ltr"><<a href="mailto:nws.communications.office@noaa.gov">nws.communications.office@noaa.gov</a>></span><br>Date: Wed, Jan 30, 2019 at 1:21 PM<br>Subject: Short-term Travel Guidance<br>To: _NWS.AllManagers.Staff <<a href="mailto:nws.allmanagers.staff@noaa.gov">nws.allmanagers.staff@noaa.gov</a>><br></div><br><br><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div class="gmail_quote"><div dir="ltr">
<div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><br><div dir="ltr" style="margin-left:0pt"><table style="border:medium none;border-collapse:collapse"><colgroup><col width="149"><col width="475"></colgroup><tbody><tr style="height:0px"><td style="border:1px solid rgb(0,0,0);vertical-align:top;padding:7px"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Request for Posting:</span></p></td><td style="border:1px solid rgb(0,0,0);vertical-align:top;padding:7px"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt">
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</p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Mary Erickson </span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Deputy Director, National Weather Service</span></p>
<p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap;background-color:transparent"></span></p></td></tr><tr style="height:0px"><td style="border:1px solid rgb(0,0,0);vertical-align:top;padding:7px"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Subject Line:</span></p></td><td style="border:1px solid rgb(0,0,0);vertical-align:top;padding:7px"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);font-family:Arial;font-size:16px;white-space:pre-wrap">Short-term Travel Guidance</span> <br></p></td></tr><tr style="height:0px"><td style="border:1px solid rgb(0,0,0);vertical-align:top;padding:7px"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">Distribution:</span></p></td><td style="border:1px solid rgb(0,0,0);vertical-align:top;padding:7px"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-size:16px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent">NWS Managers</span></p></td></tr></tbody></table></div><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:15px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"></span></p><div dir="ltr" style="margin-left:2.25pt"><table style="border:medium none;border-collapse:collapse"><colgroup><col width="621"></colgroup><tbody><tr style="height:0px"><td style="border:1px solid rgb(255,255,255);vertical-align:top;padding:7px"><div><img src="cid:ii_1689ff99114a36ddcb81" alt="All Hands.JPG" width="615" height="91"><br></div><span id="m_2366872348890373889gmail-docs-internal-guid-41524890-7fff-bef3-07d4-bdce70b71be4"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;color:rgb(0,0,0);font-family:Arial;font-size:12pt;white-space:pre-wrap"><br></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;color:rgb(0,0,0);font-family:Arial;font-size:12pt;white-space:pre-wrap">Managers, </span><br></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">For the next 2-3 weeks travel will have to spin up slowly, given the constraints that remain from not having our electronic financial systems in place to record obligations and make payments. </span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">What we would like you to ensure: </span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><b style="font-weight:normal" id="m_2366872348890373889gmail-docs-internal-guid-856fce53-7fff-9b2f-ad19-3d5e22cb1769"><br></b></p><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">We </span><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">can use the E2 system to </span><span style="font-size:12pt;font-family:Arial;color:rgb(34,34,34);background-color:rgb(255,255,255);font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">book, ticket, and get supervisory approval </span><span style="font-size:12pt;font-family:Arial;color:rgb(34,34,34);background-color:rgb(255,255,255);font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">for travel.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">ALL TRAVEL </span><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">that is authorized will need to print a copy from E2 and deliver this to the NWS CFO team led by </span><a href="mailto:nicholas.bagwell@noaa.gov" style="text-decoration:none" target="_blank"><span style="font-size:12pt;font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Nick Bagwell</span></a><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> and </span><a href="mailto:curtis.neidhart@noaa.gov" style="text-decoration:none" target="_blank"><span style="font-size:12pt;font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Curt Neidhart</span></a><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> for manual recording. (Delivery can be by hand, or scan the document and send in by email.) </span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Reminder that</span><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> NO payments for vouchers </span><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">will be made until after the CBS system is fully functional 2-3 weeks from now. Given this, we can be flexible if travelers are uncomfortable in the short term adding to their credit card. </span></p></li></ol><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">A few guidelines on constrained travel: </span></p><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">We are taking the next 2-3 weeks to spin up, and do NOT expect business as usual. If you are unsure, get a quick check through your chain of command. </span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Selected Examples of Reasonable Travel: </span></p></li><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:lower-alpha;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Resuming key IDSS travel</span></p></li><li dir="ltr" style="list-style-type:lower-alpha;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Backfill at short-staffed office to maintain critical operations</span></p></li><li dir="ltr" style="list-style-type:lower-alpha;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Addressing backlogs on repairs and preventative maintenance hindered by shutdown travel difficulties </span></p></li><li dir="ltr" style="list-style-type:lower-alpha;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Selected and prioritized International Travel</span></p></li><li dir="ltr" style="list-style-type:lower-alpha;font-size:12pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:12pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Planning for the resumption of training at the Training Center starting Feb. 25</span></p></li></ol></ol><div><font color="#000000" face="Arial"><span style="font-size:16px;white-space:pre-wrap"><br></span></font></div><div><font color="#000000" face="Arial"><span style="font-size:16px;white-space:pre-wrap">--Mary</span></font></div><div><br></div></span><br></td></tr><tr style="height:0px"><td style="border:1px solid rgb(255,255,255);vertical-align:top;padding:7px"><br></td></tr></tbody></table></div></div>
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</div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div>Genene Fisher, PhD</div><div>Executive Officer</div><div>National Centers for Environmental Prediction (NCEP)</div><div>NOAA/NWS </div><div>301-683-1323 office</div><div>301-452-7366 cell</div>
<div><a href="mailto:genene.fisher@noaa.gov" target="_blank">genene.fisher@noaa.gov</a></div></div></div></div></div></div></div></div></div></div></div></div></div></div>