<div dir="ltr">Travel Arrangers:<div><br></div><div>Please review the notice below regarding foreign travel.</div><div><br></div><div>Genene</div><div><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Kim Darling</b> <span dir="ltr"><<a href="mailto:announcement@noaa.gov">announcement@noaa.gov</a>></span><br>Date: Tue, Oct 24, 2017 at 4:31 PM<br>Subject: Travel Transmission Number 2 Revised Chapter 306, Foreign Travel<br>To: <br><br><br>
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<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal"><span>ALL NOAA Travelers<br>
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<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal"><span>FROM:</span><span></span></p>
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<td style="width:327.75pt;padding:0in 5.4pt 0in 5.4pt;height:45.0pt" valign="top" width="437"> <span>Kim A. Darling<br>
Director, Finance Office/Comptroller</span></td>
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<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal"><span>SUBJECT:</span></p>
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<td style="width:327.75pt;padding:0in 5.4pt 0in 5.4pt" valign="top" width="437"> <span>Travel Transmission Number
2<br>
Revised Chapter 306, Foreign Travel</span></td>
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<b>The purpose of this travel transmittal is to
provide:</b><br>
<ul>
<li>The updated NOAA Travel Regulation (NTR), Chapter 306 (Foreign
Travel), which now aligns with the new E2 system, and</li>
<li>Foreign travel reminders to help ensure that employees are
being ticketed on time and that they have the necessary
documentation when traveling abroad on official temporary duty
(TDY) travel.</li>
</ul>
<b>Foreign Travel Briefing (FTB) Requirement. </b> Employees
performing official TDY travel to foreign locations are required by
the Department’s Office of Security to conduct a FTB annually. The
FTB can be accessed at: <a href="https://doc.csod.com/client/doc/default.aspx" target="_blank">https://doc.csod.com/client/<wbr>doc/default.aspx</a>.
In order to ensure compliance, the NOAA Travel Office (NTO): <br>
<ul>
<li>Sends all Line/Staff Office Financial Management Centers
(FMCs) a <i>Passport/Foreign Travel Briefing Certificate report
</i>each month to identify which employees need to update their
FTB and/or official passport; and</li>
<li>Is on the routing list in E-2 to approve all foreign travel
authorizations (TAs) for employees who have an up to date FTB on
file at the NTO. </li>
</ul>
<b>E-2 & Foreign Ticketing.</b> An up to date FTB should always
be uploaded and attached to each foreign TA/travel reservation made
in E-2. TAs for employees who do not have an up to date FTB on file
at the NTO will be rejected and returned to the employee. Since
airlines place tight time restrictions on most non-refundable
tickets, it is critical for employees to always attach their FTB to
each reservation in E-2 in order to avoid having their ticket
canceled by the airlines.<br>
<br>
<b>A Complete Foreign Travel Package</b> consists of:<br>
<ul>
<li><b>A completed</b> ‘Foreign Travel Checklist’ which can be
found on the NTO’s website: <a href="http://www.corporateservices.noaa.gov/finance/FT.html" target="_blank">http://www.corporateservices.<wbr>noaa.gov/finance/FT.html</a>.
Please ensure that the travel arranger’s name, phone number and
complete address are annotated on the checklist so that the NTO
knows who to contact if there are any issues and where to return
the package when it’s complete;</li>
<li><b>One photocopy of the approved TA</b>. An unapproved TA is
acceptable if it is not approved at the time the package is sent
to the NTO for processing. However, an approved TA must be
submitted to the NTO immediately following approval. T<u><b>he
NTO requires either or to accompany ALL foreign travel
packages;</b></u></li>
<li><b>Either an up to date official passport or a</b> ‘passport
application package’(<a href="http://www.corporateservices.noaa.gov/finance/FT.passport.html" target="_blank">http://www.<wbr>corporateservices.noaa.gov/<wbr>finance/FT.passport.html</a>)
which consists of the expired passport, a passport application
form, one passport photo, and a passport letter; and</li>
<li><b>Applicable visa applications</b>, when a visa is required,
along with visa photos and/or letters of invitation. Please
visit the NTO Foreign Travel Website and review ‘Official Visa
Requirements/Visa Applications’. Please note, employees should
not follow the Department of State visa requirements since they
apply to personal passport holders and not official.</li>
</ul>
<b>Incomplete Foreign Travel Packages</b> will cause delays in the
processing of a foreign travel package which may result in the trip
being delayed or canceled. Whenever there is missing
information/documentation, both the employee and the document
preparer will be notified via email and the <u><b>foreign travel
package will not be processed until the missing
information/documentation is received by the NTO</b></u>. <br>
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<b>Posting/Effective Date</b>. The provisions of this transmittal
are effective October 17, 2017 and are posted on the following
website: <br>
<a href="http://www.corporateservices.noaa.gov/finance/TR.NOAAreg.html" target="_blank">http://www.corporateservices.<wbr>noaa.gov/finance/TR.NOAAreg.<wbr>html</a>.<br>
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<b>All inquiries</b> on the foreign travel process should be
directed to your servicing Foreign Travel Contact which can be found
on the NTO’s website: <br>
<a href="http://www.corporateservices.noaa.gov/finance/FT.html" target="_blank">http://www.corporateservices.<wbr>noaa.gov/finance/FT.html</a>.
In addition, the NTO will be scheduling foreign travel training to
both the FTCs as well as the FMCs over the next several months.
Emails will be sent out sometime in November to schedule the
training. Please visit our web page to view and/or to update your
copy of the NTR. Please contact Chasity Grimm if you have any
questions regarding the NTR, Chapter 306 update:<br>
<ul>
<li><a href="mailto:chasity.n.grimm@noaa.gov" target="_blank">Chasity.N.Grimm@noaa.gov</a></li>
<li><a href="tel:(301)%20444-2129" value="+13014442129" target="_blank">(301) 444-2129</a></li>
</ul>
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<span> </span><span><span><span>Sincerely,</span></span><br>
<span><span> </span>
</span> </span>
<p class="MsoNormal" style="line-height:normal"> <img src="cid:part8.58535A5C.AE429134@noaa.gov" height="47" width="205"><span class="HOEnZb"><font color="#888888"><span class="m_-7120824948925518974HOEnZb"><font color="#888888"><br>
Kim Darling<br>
Director, Finance Office/Comptroller</font></span></font></span></p>
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</div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div>Genene Fisher, PhD</div><div>Executive Officer</div><div>National Centers for Environmental Prediction (NCEP)</div><div>NOAA/NWS </div><div>301-683-1323 office</div><div>301-452-7366 cell</div>
<div><a href="mailto:genene.fisher@noaa.gov" target="_blank">genene.fisher@noaa.gov</a></div></div></div></div></div></div></div></div></div></div></div></div>
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