<div dir="ltr">Center Travel Arrangers:<div><br></div><div>Making sure you received this memo that describes FY End Travel Guidance. </div><div><br></div><div>In particular note that "If trip dates start and end in FY18, E2 users are encouraged not to arrange or plan travel during FY17 which would require tickets to be issued on or after October 1, 2017. However if travel is mission critical and must be booked in FY17, E2 users should follow the E2 Solutions Fiscal Year End (FYE) Travel Guidance."</div><div><br></div><div>Genene</div><div><br></div><div><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Kim A. Darling</b> <span dir="ltr"><<a href="mailto:announcement@noaa.gov">announcement@noaa.gov</a>></span><br>Date: Mon, Jul 31, 2017 at 9:13 AM<br>Subject: Fiscal Year End Travel Guidance<br>To: <br><br><br>
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<p class="MsoNormal"><span style="font-family:Arial,sans-serif;color:black"><img id="gmail-m_8362928505774352664_x0000_i1025" src="cid:part1.54127503.59D8A8E9@noaa.gov" alt="NOAA Banner" height="77" width="700" border="0"></span><br>
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<td style="width:32%;padding:6pt;height:24pt" width="32%" valign="top"><font face="Times New Roman"><span style="color:black">MEMORANDUM
FOR: </span></font></td>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">All /BIS/EDA Employees</span><span style="font-size:12pt;color:black"></span></font></p>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">FROM: </span><span style="font-size:12pt;color:black"></span></font></p>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">Kim A. Darling<br>
Director, Finance Office/Comptroller</span><span style="font-size:12pt;color:black"></span></font></p>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">SUBJECT: </span><span style="font-size:12pt;color:black"></span></font></p>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">Fiscal Year End Travel Guidance</span><span style="font-size:12pt;color:black"></span></font></p>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">DATE: </span><span style="font-size:12pt;color:black"></span></font></p>
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<p class="MsoNormal"><font face="Times New Roman"><span style="color:black">July 31, 2017</span></font></p>
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<span><br>
Currently the E2 system does not have an automated solution to
address the obligation of funds related to year end processing. <span> </span>Department of Commerce (DOC)
Bureaus are working with DOC to implement a solution.<span> </span>For this reason, an automated
process will not be available for the upcoming Fiscal Year (FY)
crossover (FY17/FY18).<span> </span>As
a result, E2 Solutions (E2) users must keep the following in mind:</span><br>
<ul>
<li><span>There are no system controls in
place to assist with the proper allocation of expenses to be
incurred against new FY funds (FY18)</span><span></span></li>
<li><span>There is no automated process
in place for posting new fiscal year (FY18) Travel
Authorizations (TA) processed during the current fiscal year
(FY17)</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></li>
<li><span>E2 users are responsible for
ensuring Appropriations Law and Federal Travel Regulations
(FTR) are followed </span></li>
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<br>
<span>Based on Appropriations Law and DOC
Year End Memo guidance (the link to this document can be found in
the Reference Information section below), E2 users should be
mindful of the following scenarios that may be encountered around
the fiscal year end timeframe and allocate expenses accordingly. </span><br>
<br>
<b><span>Trip Dates Start and End in FY17</span></b><br>
<span>If trip dates start and end in
FY17, E2 users should follow current travel business processes.</span><br>
<b><span><br>
</span></b><b><span>Trip Date Starts in FY17 and Ends
in FY18</span></b> <br>
<span>If trip dates start in FY17 and end
in FY18, E2 users should follow guidance provided both in the DOC
Year End Memo and the E2 Solutions Fiscal Year End (FYE) Travel
Guidance (the link to these documents can be found in the
Reference Information section below) to ensure FY17 and FY18
expenses are obligated to the correct year and funding source. </span><br>
<br>
<b><span>Trip Dates Start and End in FY18</span></b><br>
<span>If trip dates start and end in
FY18, E2 users are encouraged not to arrange or plan travel during
FY17 which would require tickets to be issued on or after October
1, 2017. However if travel is mission critical and must be booked
in FY17, E2 users should follow the E2 Solutions Fiscal Year End
(FYE) Travel Guidance.</span><br>
<br>
<span>Any TA processed in E2 which cites
FY18 accounting prior to FY18 funding becoming available on or
after October 1, 2017, will be rejected by the Commerce Business
Systems (CBS).<span> </span>Any TA that
is final approved in E2 but is rejected by the CBS financial
system for funding <b><u>WILL NOT</u></b> prevent reservations
from being ticketed however, the authorization must be reapproved
on or after October 1, 2017 when funding becomes available.</span><br>
<br>
<b><span>Reference Information</span></b><br>
<span>The latest version of the DOC Year
End Memo can be found on the NOAA Year End Travel Guidance webpage
(</span><a href="http://www.corporateservices.noaa.gov/finance/YE.html" target="_blank"><span>http://www.corporateservices.<wbr>noaa.gov/finance/YE.html</span></a><span>).<span style="color:red"></span></span><br>
<br>
<span>Detailed E2 Solutions FYE Travel
Guidance can be found on the NOAA E2 Travel webpage (</span><a href="http://www.corporateservices.noaa.gov/finance/e2travel.html" target="_blank"><span>http://www.corporateservices.<wbr>noaa.gov/finance/e2travel.html</span></a><span><wbr>). </span><br>
<br>
<span>If you
have any questions please contact the NOAA Finance Office Client
Services Helpdesk –<a class="gmail-m_8362928505774352664moz-txt-link-abbreviated" href="mailto:clientservices@noaa.gov" target="_blank">clientservices@noaa.gov</a>
or call <a href="tel:(301)%20444-3400" value="+13014443400" target="_blank">301-444-3400</a>, Option 2, Monday - Friday, 7:00 am - 5:00 pm
(ET). <br>
</span><br>
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Sincerely,<br>
<img src="cid:part5.BCE54D18.FCAE56C3@noaa.gov" height="47" width="205"><span class="gmail-m_8362928505774352664HOEnZb"><font color="#888888"><br>
Kim Darling<br>
Director, Finance Office/Comptroller</font></span></p>
<p class="MsoNormal" style="line-height:normal"><span class="gmail-m_8362928505774352664HOEnZb"><font color="#888888"><br>
</font></span></p>
<p class="MsoNormal" style="line-height:normal"><span><img src="cid:part6.DD4AF218.72DCEAE3@noaa.gov" alt=""></span></p>
<p class="MsoNormal" style="line-height:normal"><img src="cid:part7.8D658025.97BFD6EB@noaa.gov" alt=""><br>
<span></span></p>
<p class="MsoNormal"><b> </b></p>
<p class="MsoNormal"><b> </b></p>
</div>
</div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div>Genene Fisher, PhD</div><div>Executive Officer</div><div>National Centers for Environmental Prediction (NCEP)</div><div>NOAA/NWS </div><div>301-683-1323 office</div><div>301-452-7366 cell</div>
<div><a href="mailto:genene.fisher@noaa.gov" target="_blank">genene.fisher@noaa.gov</a></div></div></div></div></div></div></div></div></div></div></div></div>
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