<div dir="ltr">FYI, making sure Center Travel Preparers received this message regarding travel to Alaska, Hawaii, and Guam...<div><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Client Services Announcements</b> <span dir="ltr"><<a href="mailto:Client.ServicesII@noaa.gov">Client.ServicesII@noaa.gov</a>></span><br>Date: Thu, Apr 27, 2017 at 12:37 PM<br>Subject: final<br>To: <br><br><br>
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<p align="center"><b><font size="+1">Exception to Travel Advisory
17-2: Transition to E2 Solutions, Travel Management System </font></b><br>
</p>
<p><br>
</p>
<p>As you know, Travel Advisory 17-2 (see attached) was issued
December 23, 2016 to provide dates and guidance for how and when
to book travel during the period leading up to the E2 Travel
Solutions cutover on May 22nd. Recently, the Finance Office has
been contacted by various offices who need to travel beyond these
dates to or from remote areas where flights are limited and are
filling up quickly. In these cases, the offices are seeking
guidance on how to reserve tickets before seats are gone. <br>
</p>
<p>As a result, the NOAA Finance Office has worked with the
Department of Commerce, CWT (the E2 software vendor), and SATO
travel to develop guidance that will allow users traveling to/from
areas with limited airline service to book reservations outside
the normal process. For now, these areas have been defined as
Alaska, Hawaii, and Guam. Other areas may be considered on a case
by case basis. Please contact the Client Services Help Desk if
you need to travel to/from a location with limited service other
than those listed above, so that we may work with the Department.</p>
<p>The following process is to be applied <u><b>ONLY</b></u> if you
are traveling to/from one of the areas listed above <u><b>AND</b></u>
you have legitimate cause to believe that available flights are so
limited that following the guidance in Travel Advisory 17-2 would
result in a failure to obtain a seat. <br>
</p>
<p><b>Refundable Tickets</b></p>
<ul>
<li>Book your reservation through SATO</li>
<li>Retain your Confirmation Number</li>
<li>After May 22nd, create your trip authorization in E2 and
manually retrieve your reservation information using your
confirmation number</li>
</ul>
<b>Non-Refundable Tickets or Advanced Ticketing Situations</b><br>
<ul>
<li>Book your reservation through SATO</li>
<li>Prepare your trip authorization using the paper CD-29 form</li>
<li>Submit your signed and approved CD-29 to SATO for ticketing</li>
<li>Take your trip</li>
<li>Create your voucher using the paper CD-370 form</li>
</ul>
</div>
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