<div dir="ltr">All,<div><br></div><div>Please note instructions below when completing Travel Vouchers for AMS. M&IE should be reduced to include the Wed banquet, Thurs breakfast, and other events where meals were provided (e.g., Sat international session lunch).</div><div><br></div><div>Actual costs should be recorded in the google spreadsheet by COB February 6.</div><div><br></div><div>Genene</div><div><br></div><div><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Carla Wallace - NOAA Federal</b> <span dir="ltr"><<a href="mailto:carla.wallace@noaa.gov">carla.wallace@noaa.gov</a>></span><br>Date: Mon, Jan 30, 2017 at 12:38 PM<br>Subject: [ACTION REQUIRED] AMS Travelers Closeout<br>To: NWS Group Travel POCs <<a href="mailto:nws.group.travel.pocs@noaa.gov">nws.group.travel.pocs@noaa.gov</a>>, _NESDIS Travel <<a href="mailto:nesdis.travel@noaa.gov">nesdis.travel@noaa.gov</a>>, conf_coord nwr <<a href="mailto:confcoord.wcr@noaa.gov">confcoord.wcr@noaa.gov</a>>, Gregory Raymond - NOAA Federal <<a href="mailto:gregory.raymond@noaa.gov">gregory.raymond@noaa.gov</a>>, Kelly Turner - NOAA Federal <<a href="mailto:kelly.turner@noaa.gov">kelly.turner@noaa.gov</a>>, Kristen Laursen - NOAA Federal <<a href="mailto:kristen.r.laursen@noaa.gov">kristen.r.laursen@noaa.gov</a>>, Kristen Tronvig - NOAA Federal <<a href="mailto:Kristen.Tronvig@noaa.gov">Kristen.Tronvig@noaa.gov</a>>, Linda Austin - NOAA Federal <<a href="mailto:Linda.Taylor@noaa.gov">Linda.Taylor@noaa.gov</a>>, OAR Group Travel - NOAA Service Account <<a href="mailto:oar.group.travel@noaa.gov">oar.group.travel@noaa.gov</a>>, Richard Cochrane <<a href="mailto:Richard.Cochrane@noaa.gov">Richard.Cochrane@noaa.gov</a>>, "cc: John Potts" <<a href="mailto:john.potts@noaa.gov">john.potts@noaa.gov</a>>, Robert Ransom - NOAA Federal <<a href="mailto:robert.ransom@noaa.gov">robert.ransom@noaa.gov</a>>, Verona Davis - NOAA Federal <<a href="mailto:verona.davis@noaa.gov">verona.davis@noaa.gov</a>>, Katie Collins Garrett - NOAA Federal <<a href="mailto:katie.collins.garrett@noaa.gov">katie.collins.garrett@noaa.gov</a>><br><br><br><div dir="ltr"><div class="gmail_quote"><div dir="ltr"><div>Group Travel POCs,</div><div><br></div><div><span style="font-family:arial;font-size:12.8px;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Record actual costs: Now that AMS travel is complete, please have your travelers record their ACTUAL travel expenses on the far right side of the </span><a href="https://docs.google.com/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit#gid=360683900" style="font-family:arial;font-size:12.8px;text-decoration:none" target="_blank"><span style="background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Google sheet</span></a><span style="font-family:arial;font-size:12.8px;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"> (columns highlighted in yellow). Also, per NOAA policy, please be sure to retain a copy of the travel voucher including invoices from your travel card or purchase card per your office's document retention policy. This information will be needed if NOAA or DOC elect to audit our actual costs.</span><br></div><div><span style="font-family:arial;font-size:12.8px;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><br></span></div><div><b><font color="#ff0000">THIS ACTION SHOULD BE COMPLETED BY COB FEBRUARY 6.</font></b></div><div><span style="font-family:arial;font-size:12.8px;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><br></span></div><div><br></div><div><p style="font-size:12.8px;line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><b><font size="4">---- PLEASE DISTRIBUTE THIS IMPORTANT INFORMATION FROM THE OFFICE OF THE CHIEF FINANCIAL OFFICER ----</font></b></span></p><p dir="ltr" style="font-size:12.8px;line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap"><br></span></p><p dir="ltr" style="font-size:12.8px;line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">A few reminders regarding your travel:</span></p><br style="font-size:12.8px"><ul style="font-size:12.8px;margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:arial;background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="background-color:transparent;white-space:pre-wrap;font-size:12.8px">Adjust M&IE allowance for travel days: As required by the Federal Travel Regulation, please ensure that the M&IE allowance for the first and last days of your travel are set at 75% of the allowable M&IE.</span><br></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:arial;background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Adjust M&IE allowance for meals: A dinner will be served during the AMS Awards Banquet that be held on Wednesday, January 25th. Also, a continental breakfast will be served on Thursday morning in the exhibit hall. Since the cost of these two meals is included in the registration fee, the daily M&IE allowance for each day should be reduced as follows: </span></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="margin-left:15px;list-style-type:circle;font-family:arial;background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="background-color:transparent;vertical-align:baseline;white-space:pre-wrap">For the awards banquet dinner, each traveler’s M&IE should be reduced by $34.00 for that day per instructions on the GSA M&IE website. </span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:circle;font-family:arial;background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="background-color:transparent;vertical-align:baseline;white-space:pre-wrap">For the Thursday morning breakfast, M&IE should be reduced by $17.00.</span></p></li></ul><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:arial;background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="background-color:transparent;vertical-align:baseline;white-space:pre-wrap">In Travel Manager, travel preparers should identify the GSA travel code as "5-REPORTABLE CONFERENCE." </span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:arial;background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="background-color:transparent;vertical-align:baseline;white-space:pre-wrap">If you are an NWS employee, please ensure that "PF2" is identified as the task code in the accounting string.</span></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="color:rgb(34,34,34);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Travel cards (Individually Billed Accounts) are not exempt from Washington State tax so there is no form to provide the hotel. You will need to include the state tax for lodging in your travel authorization. </span><a href="https://smartpay.gsa.gov/content/state-tax-information" style="text-decoration:none" target="_blank"><span style="background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap"> https://smartpay.gsa.gov/cont<wbr>ent/state-tax-information</span></a></p></li><li dir="ltr" style="margin-left:15px;list-style-type:disc;font-family:arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:10pt"><span style="color:rgb(34,34,34);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Record actual costs: Once your travel is complete, please note your ACTUAL travel expenses on the far right side of the </span><a href="https://docs.google.com/spreadsheets/d/14kCPeFYjjEvRVcVhGt36CSaD5X_5gLrio4fI_PXa5lk/edit#gid=360683900" style="text-decoration:none" target="_blank"><span style="background-color:transparent;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Google sheet</span></a><span style="color:rgb(34,34,34);background-color:transparent;vertical-align:baseline;white-space:pre-wrap"> (columns highlighted in yellow). Also, per NOAA policy, please be sure to retain a copy of the travel voucher including invoices from your travel card or purchase card per your office's document retention policy. This information will be needed if NOAA or DOC elect to audit our actual costs.</span></p></li></ul></div><div><div class="m_2530606063710155918m_6131910910051417981gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><br></div><div><br></div><div>Thanks,</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>Darone<br clear="all"><div><br></div><br>
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