<div dir="ltr">FYI, if you have employees who attended <font face="arial,helvetica,sans-serif" style="font-size:12.8px">the </font><font face="arial,helvetica,sans-serif"><span style="font-size:12.8px">41st Annual Climate Diagnostics and Prediction Workshop in Orono, ME, please see below regarding audit<b>.</b></span></font><div><font face="arial, helvetica, sans-serif"><span style="font-size:12.8px"><br></span></font><div><font face="arial, helvetica, sans-serif"><span style="font-size:12.8px">Genene</span></font></div><div><font face="arial, helvetica, sans-serif"><span style="font-size:12.8px"><b><br></b></span></font><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">OAR Group Travel - NOAA Service Account</b> <span dir="ltr"><<a href="mailto:oar.group.travel@noaa.gov">oar.group.travel@noaa.gov</a>></span><br>Date: Wed, Nov 9, 2016 at 10:47 AM<br>Subject: ACTION: 41st Annual Climate Diagnostics and Prediction Workshop - SELECTED FOR AUDIT<br>To: NWS Group Travel Conference - NOAA Service Account <<a href="mailto:nws.group.travel.conference@noaa.gov">nws.group.travel.conference@noaa.gov</a>>, "<a href="mailto:NWS.Group.Travel.POCs@noaa.gov">NWS.Group.Travel.POCs@noaa.gov</a>" <<a href="mailto:NWS.Group.Travel.POCs@noaa.gov">NWS.Group.Travel.POCs@noaa.gov</a>>, Nancy Curl <<a href="mailto:nancy.j.curl@noaa.gov">nancy.j.curl@noaa.gov</a>>, Cassandra Blizzard <<a href="mailto:Cassandra.Blizzard@noaa.gov">Cassandra.Blizzard@noaa.gov</a>><br><br><br><div dir="ltr"><div style="font-size:12.8px"><span style="font-size:12.8px">Good Morning,</span></div><div style="font-size:12.8px"><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">NOAA Finance has requested updated information regarding the </span><font color="#222222" style="font-size:12.8px">actual</font><span style="font-size:12.8px"> expenditures </span><font face="arial,helvetica,sans-serif" style="font-size:12.8px">for the </font><font face="arial,helvetica,sans-serif"><font><span style="font-size:12.8px"><b>41st Annual Climate Diagnostics and Prediction Workshop </b>that was held October 3-6 in Orono, ME</span><font color="#000000"><span style="font-size:12.8px">. </span></font></font></font><font style="font-size:12.8px"><font face="arial,helvetica,sans-serif"><font face="arial,helvetica,sans-serif" style="color:rgb(0,0,0)">We</font><font face="arial,helvetica,sans-serif"><font color="#000000"> require updates for the NOAA Conference Costs </font><font color="#000000">Brea<wbr>kdown Spreadsheet with the </font><font style="color:rgb(0,0,0)">actual </font><font color="#000000">amounts for each traveler. The </font><font style="color:rgb(0,0,0)">actual</font><font color="#000000"> expenses for the travelers should reconcile with their travel vouchers</font><div style="font-size:small;display:inline"><font color="#000000">. Please, when transferring amounts from the traveler's voucher to the spreadsheet, be sure to put in the exact amount - </font><b><u><font color="#0000ff">no estimated figures</font></u></b><font color="#000000">. We also ask that you put the correct amount in the correct column. Please note that only the airfare and the SATO transaction fee should go under column H. <b> All other transportation fees, such as mileage, parking, metro, bus, taxi or shuttle fees should go under column L. </b></font></div></font></font></font></div><div style="font-size:12.8px"><font color="#000000" style="font-size:12.8px"><font face="arial,helvetica,sans-serif"><font face="arial,helvetica,sans-serif"><font color="#000000"><div style="font-size:small;display:inline"><br></div></font></font></font></font></div><div style="font-size:12.8px"><font color="#000000" style="font-size:12.8px"><font face="arial,helvetica,sans-serif"><font face="arial,helvetica,sans-serif"><font color="#000000"><div style="font-size:small;display:inline"><b>Fees such as check baggage fees, ATM fees, poster and material fees, laundry, etc should go under the "other costs" column - column N.</b></div></font></font></font></font></div><div style="font-size:12.8px"><font color="#000000" style="font-size:12.8px"><font face="arial,helvetica,sans-serif"><font face="arial,helvetica,sans-serif"><font color="#000000"><div style="font-size:small;display:inline"><br></div></font></font></font></font></div><div style="font-size:12.8px"><font color="#000000"><font face="arial,helvetica,sans-serif"></font></font></div><div style="font-size:12.8px"><font color="#000000"><font face="arial,helvetica,sans-serif">For additional expenses which are not on travel vouchers, provide copies of contracts or invoices. </font></font><font color="#000000" style="font-size:12.8px;font-family:arial,helvetica,sans-serif;color:rgb(0,0,0)">Proof of payment, such as a receipt or credit card statement must be provided for <b>all</b> registration fees and the method of payment must be made</font><font style="font-size:12.8px;font-family:arial,helvetica,sans-serif"><font color="#000000"> clear. If your registration was paid for using a government purchase card or the traveler's gov't travel card,</font><u><b><font color="#0000ff"> we require a copy of the invoice</font></b></u><font color="#000000">. </font></font></div><div style="font-size:12.8px"><font color="#000000"><font face="arial,helvetica,sans-serif"><br></font></font></div><div style="font-size:12.8px"><font color="#000000"><font face="arial,helvetica,sans-serif"><font face="arial,helvetica,sans-serif"><font color="#000000">For any registration fees which are not paid using a purchase card, the</font></font><font face="arial,helvetica,sans-serif"><font color="#000000"> traveler must provide a justification of why the purchase card was not used. If a traveler provides a personal credit card statement or cancelled check as proof of payment for registration fees, they must redact their personal financial account information (account number, credit card number, etc).</font></font></font></font></div><div style="font-size:12.8px"><font color="#000000"><font face="arial,helvetica,sans-serif"><br></font></font></div><div style="font-size:12.8px"><font color="#000000"><font face="arial,helvetica,sans-serif">If your traveler did not attend, please type "Did not attend" in column P under "Explanation of other costs". If your traveler was approved to attend after the package was approved or if they swapped with another traveler, please indicate that in the same column and add your new traveler at the bottom. </font></font></div><div style="font-size:12.8px"><font color="#000000" face="arial,helvetica,sans-serif"></font></div><div style="font-size:12.8px"><br>Please provide this information by <b><u>as soon as possible</u></b>. You may access the google spreadsheet <a href="https://docs.google.com/spreadsheets/d/1bP-50UGHyzEHZfWMbfe_hhw9_ymEVr_6bZdXFgQps08/edit#gid=1726936549" target="_blank">here</a>. If you cannot provide the requested information, please let me know so that I may relay that information to NOAA Finance. </div><div style="font-size:12.8px"><br></div><div style="font-size:12.8px">I also ask that you please be careful not to erase the row below or above your traveler. Access to the spreadsheet will be granted upon request. </div><div style="font-size:12.8px"><br></div><div style="font-size:12.8px">Thank you,</div><div style="font-size:12.8px">Bernadette </div></div>
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