[Ncep.list.grouptravel] Canceling travel in E2

Mon Mar 16 19:49:03 UTC 2020

FYI, below is a link to a visual guide on how to cancel travel in E2.
Please share as needed.

Genene

---------- Forwarded message ---------
From: Christina Crowe - NOAA Federal <christina.crowe at noaa.gov>
Date: Mon, Mar 16, 2020 at 3:45 PM
Subject: Re: Travel Advisory 20-7 Travel Approval Process for Employees
Traveling Amidst COVID-19 Outbreak

XOs & SSDs -
In case anyone needs a visual guide on how to cancel travel, we created the
following slide deck as a reference guide. Thought this would be handy as a
lot of cancelled travel was due to cancelled OCLO courses.

*SSDs* - A lot of folks will likely be using their ASA's to handle travel.
Was wondering if you could pass this along to your ASD Chiefs for us.  Very
much appreciate it!

 How To Cancel Travel
<https://docs.google.com/a/noaa.gov/presentation/d/1fvs99nQ-us3_dpBUb1rR2FKkR3yDgm-Lse5FYBBELYI/edit?usp=drive_web>

Please let us know if you notice any errors / issues with the document.

Thanks,
Christina

On Mon, Mar 16, 2020 at 2:29 PM Christopher Cartwright <
announcement at noaa.gov> wrote:

> [image: top-banner_general NOAA_EDIT_50th_no date text.jpg]
>
>
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> MEMORANDUM FOR:        All NOAA Employees
>
>
>
> FROM:                                    Christopher Cartwright
>
>                                                 Acting Director, Finance
> Office/Comptroller
>
>
>
> SUBJECT:                              Travel Advisory 20-7
>
> Travel Approval Process for Employees Traveling
>
> Amidst COVID-19 Outbreak
>
>
>
> DATE:                                    March 16, 2020
>
>
>
>
>
> Pursuant to recent Office of Personnel Management and Department of
> Commerce guidance, bureaus have been instructed to limit all non-essential
> travel.  Therefore, all travel, going forward, must be deemed
> ‘mission-critical’ and pre-approved by senior bureau leadership until
> further notice.  Please see the Office of Management and Budget’s 3/14/20
> guidance
> <https://www.whitehouse.gov/wp-content/uploads/2020/03/M-20-14-travel-guidance-OMB-1.pdf>
> regarding factors to consider to determine what is mission critical travel.
>
>
>
> *Upcoming Travel*.  By COB tomorrow, authorizing officials must log into
> E2 and review all currently approved travel authorizations (TAs) for any
> upcoming travel and cancel any travel that is not ‘mission critical’.  Cancelling
> travel in E2 cancels all reservations and de-obligates any funding
> connected to that TA.  Please see NOAA Travel Advisory 20-6
> <https://www.corporateservices.noaa.gov/finance/documents/TR.20-6_HowtoCancelReservations.pdf>
> and the Commerce Connection Collection
> <https://connection.commerce.gov/blog/2020/03/e2-traveler-guidance-trip-cancellations>
> for instructions on how to cancel a TA in E2.  Employees who determine
> their travel to be ‘mission critical’ must, in addition to obtaining their
> approving official’s approval, also obtain approval from their Line/Staff
> Office Chief Financial Officer (CFO), as well from the NOAA Under Secretary
> (US) and Deputy Under Secretary for Operations (DUSO), using the ‘NOAA
> Travel Justification Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’
> process outlined under ‘Essential Travel’ below, *even if their travel
> has already been approved in E2.*
>
>
>
> *Currently on Travel*.  Employees who are currently on official temporary
> duty (TDY) travel should contact their supervisor immediately to determine
> if their travel is considered mission critical, and if it is not, should
> begin making plans to return to their duty station as quickly as possible.
> Employees currently on travel who meet the ‘mission critical’ criteria *must
> now obtain **approval from their Line/Staff Office CFO, as well as
> approval from the NOAA US and DUSO using the ‘**NOAA Travel Justification
> Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’
> process outlined under ‘Essential Travel’, below, even if their travel has
> already been approved in E2.*
>
>
>
> The following outlines the new travel approval process for employees
> (includes invitational) who are either on official TDY travel, or who are
> about to perform official TDY travel, amidst the COVID-19 outbreak.
>
>
>
> *Essential Travel*.  Employees seeking to travel will be required to
> confirm the travel is “mission critical” and obtain approval from their
> Line/Staff Office Chief Financial Officer, as well as approval from the
> NOAA Under Secretary and Deputy Under Secretary for Operations using the ‘NOAA
> Travel Justification Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’.
> Employees will:
>
>
>
> 1.       Create a TA in E2, but will not route the TA for approval;
>
> 2.       Complete Section A of the ‘NOAA Travel Justification Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’
> for Upcoming Travel’;
>
> 3.       Obtain their Chief Financial Officer (CFO) approval on the
> Checklist;
>
> 4.       Send a copy of the unapproved TA along with the CFO-approved ‘NOAA
> Travel Justification Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’
> to the following e-mail addresses for Under Secretary and DUSO approval:
>
> michael.weiss at noaa.gov and edward.j.vandenameele at noaa.gov.
>
> Once submitted to the Under Secretary and DUSO’s offices, the travel
> package will be reviewed and if approved the ‘NOAA Travel Justification
> Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’
> will be signed and returned to the employee.  The employee will upload the
> final signed ‘NOAA Travel Justification Checklist
> <https://www.corporateservices.noaa.gov/finance/documents/Essential%20Travel%20Justification%20Form%20Upcoming%20Travel.docx>’
> into E2 and continue routing their TA to their authorizing official for
> final approval.
>
>
>
> Please direct any questions regarding:
>
>
>
> ·         The new travel approval process to either:
> michael.weiss at noaa.gov or edward.j.vandenameele at noaa.gov;
>
> ·         Travel policy to either Rachael.s.wivell at noaa.gov/ (301)
> 444-2136 or Chasity.n.Grimm at noaa.gov/ (301) 444-2129;
>
> ·         The E2 process or routing questions to clientservices at noaa.gov/
> (301) 444-3400.
> [image: image.png]
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