[Ncep.list.grouptravel] E2 Solutions Go-Live Information

Tue May 9 14:24:14 UTC 2017

All,

Please make sure your travelers receive this message below. In particular,
they should read the section titled, "*When Will I Receive Log-in
Instructions for E2 Solutions?"*

Each traveler is required to initialize their own account and set up their
own profile in E2.
This will allow Center travel arrangers to book travel for them.

Once E2 goes live, NCEP OD will offer a few brief training sessions to show
travelers how to sign Travel Vouchers.

Genene

---------- Forwarded message ----------
From: Client Services II - NOAA Service Account <client.servicesii at noaa.gov>
Date: Mon, May 8, 2017 at 3:52 PM
Subject: Announcement: E2 Solutions Go-Live Information
To:

You are receiving this email because you have been identified as an E2
Solutions travel system user. This message contains important information
regarding access to the new travel system which will be available for use
beginning May 22, 2017.

The National Oceanic and Atmospheric Administration (NOAA) and the Bureau
of Industry and Security (BIS) will transition to CWTSatoTravel’s E2
Solutions travel system on May 22, 2017, and NOAA’s Integrated Travel
Manager (ITM) system will be retired on July 31, 2017. E2 is a web-based
end-to-end travel and expense management tool that offers a convenient way
to book travel reservations, create travel authorizations (TAs), receive
approvals, submit receipts and other supporting documentation, and submit
travel vouchers (TVs) for reimbursement.

Some E2 highlights include:

· Online Booking Engine (similar to Travelocity or Expedia) for domestic
and international airline, rail, hotel and car reservations

· "Travel for Others" feature, allows designated travel arrangers/preparers
to make travel plans for other users

· Paperless Travel Authorization (TA) and Travel Voucher (TV) process,
including automated approval routing with email notifications

· The ability to scan, route and attach receipts to the voucher
electronically

· Faster travel reimbursement

· Enhanced, agency-wide reporting

*When Will I Receive Log-in Instructions for E2 Solutions?*

*May 19, 2017* – E2 Solutions users will receive an email titled “Welcome
to E2” from the Department of Commerce. The email will be sent from
*E2HelpDesk at doc.gov* <E2HelpDesk at doc.gov>. This email will contain your new
E2 User credentials. It will also contain detailed information regarding
steps required to be completed when logging into E2 Solutions for the first
time, as well as the E2 Solutions production URL/link. *Please save this
email for reference on May 22, 2017.*

*May 22, 2017* – E2 Solutions users will receive an email titled “E2 New
User Access” from CWTSatoTravel.  The email will be sent from
*etravelservices at cwtsatotravel.com* <etravelservices at cwtsatotravel.com>*. *This
email will contain the link to initialize your E2 Solutions account for the
first time. This link is customized to each individual user and will only
be used for the initial login to E2 Solutions and will only be valid for 72
hours.  *NOTE:* In order for a traveler/arranger to book travel
reservations in E2 Solutions, you are required to first initialize your
account and follow the steps to update your User Profile. These steps will
be provided in the “Welcome to E2” email on May 19th.

*May 22, 2017* – E2 Solutions users will receive an email titled “E2
Solutions New User Checklist”. The email will be sent from
*client.servicesii at noaa.gov* <client.servicesii at noaa.gov>*.* This email
will reiterate the steps required to log into E2 Solutions, how to update
your User Profile and will provide the new Travel Management Center (TMC)
contact

number for CWTSatoTravel which users should begin using May 22nd.

If you do not receive any of the above emails, please first check your Spam
folder.  If the emails are not in the Spam folder, please contact NOAA
Client Services at clientservices at noaa.gov or call 301-444-3400, Option 2.

*How Will I Receive Training for E2 Solutions?*

Training has been offered continuously since January 2017 with over 400
scheduled classes.  This training has been provided by CWTSatoTravel as a
mixture of classroom and webinar based classes covering basic and
advanced Traveler/Arranger
training and Approver training. Classes are currently scheduled through May
19, 2017 with space still available in most remaining classes. Users may
register for training via the NOAA CLC.  Here is a short video that
explains the CLC registration process using the E2 Training Page in the CLC:
  https://drive.google.com/open?id=0B3j-eUomv4SObnM2eFVfd3UyNDA. New
employees or contractors who do not have access to the CLC should contact
cbs.trainingservices at noaa.gov for further guidance.

Additional classes will be offered beginning May 24, 2017 through September
2017 to accommodate anyone who has not yet taken training, including new
travelers. We are in the process of finalizing the post Go-Live training
schedule which will be published before May 22, 2017.

*Questions About E2 Solutions?*

If you have any questions please contact the NOAA Finance Office Client
Services Helpdesk at clientservices at noaa.gov or call 301-444-3400, Option
2, Monday - Friday, 7:00 am - 5:00 pm (ET). The E2 Travel webpage also
contains helpful information regarding E2 Solutions. The webpage link is:
http://www.corporateservices.noaa.gov/finance/e2travel.html. In addition,
E2 Solutions has excellent documentation and support materials that users
can access by clicking the Find Answers link from within the E2 Solutions
travel system.

----------------------------------------------------------------------

If you have any questions, please contact the NOAA Client Services Help
Desk at 301-444-3400 <(301)%20444-3400>, Option 4 or via email at
clientservices at noaa.gov.  Hours of operation are 7:00 am - 5:00 pm ET,
Monday through Friday.

Please do not respond directly to this email.  All responses to this email
will be deleted upon receipt.
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