[Ncep.list.grouptravel] ACTION DUE April 14: Group Travel for 2017 AMS WASHINGTON FORUM May 2-4

[Genene Fisher - NOAA Federal]

Please share this with anyone planning to attend the AMS Washington Forum,
May 2-4 in Washington DC. Attendees need to fill out the google spreadsheet
by April 14.


---------- Forwarded message ----------
From: Carla Wallace - NOAA Federal <carla.wallace at noaa.gov>
Date: Tue, Apr 4, 2017 at 6:31 PM
Subject: ACTION: Group Travel for 2017 AMS WASHINGTON FORUM - May 2-4, 2017
- Respond by 4/14/2017
To: OAR Group Travel - NOAA Service Account <oar.group.travel at noaa.gov>,
_OAR Travel Data Calls <oar.travel.datacalls at noaa.gov>, NWS Group Travel
Conference - NOAA Service Account <nws.group.travel.conference at noaa.gov>, "
NWS.Group.Travel.POCs at noaa.gov" <NWS.Group.Travel.POCs at noaa.gov>, _NESDIS
Travel <nesdis.travel at noaa.gov>, NMFS Group Travel - NOAA Service Account <
nmfs.group.travel at noaa.gov>, "NOS.Conference Travel - NOAA Service Account"
<NOS.ConferenceTravel at noaa.gov>, Bernadette Broadus - NOAA Federal <
bernadette.broadus at noaa.gov>, Lisa Conley - NOAA Federal <
lisa.conley at noaa.gov>, "Cc: Robert Ransom" <robert.ransom at noaa.gov>, Darone
Jones - NOAA Federal <darone.jones at noaa.gov>, Victoria Harps - NOAA Federal
<victoria.harps at noaa.gov>, Sasha Pryborowski - NOAA Federal <
sasha.pryborowski at noaa.gov>


To All:

If you are planning to attend the 2017 AMS Washington Forum, May 2-4, 2017
in Washington, D.C., please use this google spreadsheet
<https://docs.google.com/spreadsheets/d/1PrUbHGyVfSlLWq6aV_uxtUKvquH3USNJhzsSfEKlYxA/edit#gid=0>to
fill out your travel information.

*Your response is needed by April 14, 2017.*

For more information about the forum, please visit 2017 AMS Washington Forum
<https://www.ametsoc.org/ams/index.cfm/meetings-events/ams-meetings/2017-ams-washington-forum/>
.


*The following are pointers regarding some of the information that must be
entered onto the google spreadsheet:*

   - MEALS AND INCIDENTAL EXPENSES (M&IE): The Federal per-diem allowance
   is $69/day.  M&IE must include deductions for the first and last day of
   travel (allow only 75% of M&IE for each day).



   - PAYMENT METHOD: Conference registration fee include meals: Tuesday,
   May 2, dinner (deduct $31 from M&IE); Tuesday - Thursday, May 2-4,
   breakfast (deduct $16 x 3 = $48 from M&IE) and Tuesday - Thursday, May 2-4,
   lunch (deduct $17 x 3 = $51 from M&IE). The employee’s Federal travel card
   must be used to pay the registration fee.  (The purchase card should NOT be
   used).  Employees may register for the conference only after the conference
   package is approved by DOC.



   - LODGING: The Federal per diem lodging rate is $242/day for Washington,
   D.C. and lodging state tax is exempt.  When selecting lodging, Federal
   employees are required to use the FedRooms website to identify hotels in
   the area that have agreed to discounted rates through GSA.  If no rooms are
   available via FedRooms, or no rooms are available at or below the allowable
   lodging rate, then an explanatory note must be included as described
   below.  Hotel rooms can be booked now, provided the amount is fully
   refundable.



   - GROUND TRANSPORTATION: Include rental car and/or POV mileage.  POV
   mileage rate is $0.54/mile for automobiles.



   - MISCELLANEOUS COSTS: Be sure to concisely list the basis for all
   miscellaneous fees.  Miscellaneous costs include for example, “taxi,
   parking, ATM, and baggage fees.



   - TRAVEL DATES:  If your travel dates are before or extend after the
   conference end, it is important to explain why. Please provide a concise
   explanation in the last column of the google document.  (i.e., attend
   meeting at local NOAA office, etc.).


If you have questions, feel free to contact me.


Thanks,
Carla


-- 
*Carla M. Wallace*
Business Operations Manager
National Weather Service
Office: (301) 427-9302 <%28301%29%20427-9302>
carla.wallace at noaa.gov
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